Great Ayton

Minutes of a Meeting of Great Ayton Parish Council

held on Tuesday 30th March 2004 at 7.00 pm

Present

Councillors Mrs J Imeson, Chairman, L Groves, R Kirk, J Fletcher, P Bell, Mrs M Stevens, Mrs F Greenwell. Sgt D Merritt also attended

Minutes

The minutes of the meeting held on Tuesday 2nd March 2004 were approved and signed.

Police Business

Sgt Merritt reported a quiet month with only 14 crimes recorded. There had been 2 house burglaries, no auto crime, no commercial burglaries. There had been 3 accidents - 1 serious, 1 slight and 1 non-injury. There had been 65 recorded incidents of which 7 related to youths, a considerable decrease. Community Support officers were patrolling and focusing on hot spots.
A discussion forum on antisocial behaviour was to be held on 24.4.04
Councillor Fletcher had received a report from a resident that spotlights had been seen in the Friends School playing fields. Sgt Merritt thought it was likely to be poachers and said future sightings should be notified to the police. Councillor Fletcher said that there was evidence of nefarious behaviour in Waterfall Park and a dead duck had been found.
Councillor Bell was concerned about a car regularly seen speeding in Easby Lane. He had also attempted to report a vehicle parked for three days with no tax disc. Sgt Merritt said that this was not a police matter and the DVLA should deal with it.
Councillor Mrs Stevens reported that children had been selling daffodils door to door in Spence Court. Residents had also had letters pushed through their letter-boxes offering bob-a-job. Sgt Merritt would investigate. Mrs Stevens also asked if the police were keeping an eye on All Saints Church as youths had been congregating there. There had been some damage to a lantern and bottles had been left around.Councillor Mrs Imeson thanked Sgt Merritt for attending and wished him well in his new post which would take him away from the village for at least 18 months.
Sgt Merritt asked about progress on the Thief Lane footpath and expressed amazement that it had still not been resolved after 18 months. Councillor Groves explained that the matter fell between the railway people and the County Council and this had caused considerable delay.

Cemetery

Mr Atkinson reported that the repairs to the gateway had been completed and looked very good. The new seat had been delivered and needed to be cemented in place. He had cut down the alders near the stone bridge. The mower had broken down due to a fuel blockage. Sam Turner & Sons had immediately sent a man to fix it.

Matters arising

Footpaths - Thief Lane, Riverside Minute continued
Village Hall A meeting had been arranged for 5.4.04
Potholes, High Green, surface dressing/repair The estimate had been increased due to the fact that the contractors had been working from a very old plan. Measurements on site showed that the area to be resurfaced was larger than the plan had led them to believe. It was agreed that the work still go ahead despite the increased cost.
Ambulance Hall The estate agent had informed the clerk that final offers for the hall were to be submitted by 2.4.04. Despite attempts to obtain grant aid from various sources to purchase the hall for the youth of the village, the time scale was too tight and the Council reluctantly admitted defeat. Disappointment was expressed that so little time was available once the agent had sent out details as the Parish Council had made its interest in the hall known to the vendor before Christmas. The art gallery, which could have been considered as a youth centre, had also been sold. Minute concluded.
Repair to pavilion Minute continued
Flooding on Roseberry estate Minute continued
Village fete
Parish database for Hambleton website Councillor Groves had prepared some information for the site. This would be forwarded to Hambleton. Minute concluded
Dog waste bin, Langbaurgh corner HDC would check that the bin was being emptied weekly before increasing frequency of emptying. Minute concluded
White lines, Low Green Councillor Fletcher had observed that traffic was able to flow even when cars were parked on both sides of the road. Minute concluded.
Dedication of plaque - tree High Green A dedication ceremony was arranged for Saturday 17.7.04 at 10.30 am. David Collins had sent photographs of the original planting.

Accounts

Correspondence

Mrs J Duffey, Great Ayton WI - request for financial assistance to improve hall. WI would be advised to apply to the County Area Committee for Hambleton who were able to give grants for disabled access
Mrs J Roberts - re frontage of Food for Thought; traffic behaviour during road closure; performance of street cleaner. It was believed that Food for Thought was reopening as a business. The street cleaner was said to be doing a good job.
N H Barr - re adoption of roads in Friends School development. Mr Barr would be advised to get his management committee to contact Wimpey as the matter was between the developer and the County Council
Great Ayton branch of National Council of Women of Great Britain - invitation to meeting re tackling antisocial behaviour 24th April 2004. Councillors Mrs Imeson, Mrs Stevens and J Fletcher would try to attend.
1st Great Ayton Scout Group - request to hold duck race on Sunday 9th May and to sell tickets on 1st and 8th May, also cake stall on 1st May. Approved
Esk Valley Raillway Development Company - newsletter and invitation to attend meeting at Whitby Station 1.4.04
Julie Mattison - request for information re flooding. Councillor Fletcher had received the same request and would respond
HDC - registering of property - Bank Flow Farm. The Parish Council was very disturbed that a field had been given a name. HDC would be contacted and asked to investigate. The owner of the land had reinstated what was claimed to be an existing access although aerial photographs showed that there was no access road, nor existing entrance. A section of hedge had been removed and this was deplored.
Margaret Simpson - request to run tombola on 3.4.04 in aid of Coronary Care. Approved
The following items of information were received:
External Review - product information cards
Office of the Deputy Prime Minister - Standards Board for England - re local investigation and determination of misconduct allegations
NYMNPA - Planning Committee agenda 18.3.04; agenda for meeting 8.3.04
NYCC - Action for Sustainability in North Yorkshire newsletter; Public Rights of Way newsletter; County Committee for Hambleton agenda for meeting 15.3.04, notices; notification of road closure - A173 at Levenside 15.3.04
defra - re rural broadband
Stokesley and Villages Community Regeneration Group - invitation to event to promote the publication of the Stokesley and Villages Community Plan - 25.3.04
Clerks and Councils Direct -magazine
NYCC Pension Fund by email - Pensions Matters; amendments to LGPS; LGPC circular and bulletins; part-timers circular; part-timers NI spreadsheet
Valuation Office - request for information re cemetery
CPRE - rural matters newsletter; TCG News; Planning Update

Planning applications

Alterations and extensions to existing dwelling as amended - 10 Wheatlands. Approval already granted
Alterations and extension to existing building - 4 Addison Road. No representations
Formation of pitched roof to existing garage - 26 Roseberry Road. No representations
Alterations and extension to existing dwelling - 2 Cliffe Terrace. No representations
Alterations and conservatory to existing dwelling - 4 Station Road. No representations
Installation of external safety light - 125 High Street. The Parish Council objected on the grounds that there was an existing street light outside the bank. The proposed light was the wrong colour and obtrusive in a conservation area.
Conversion of agricultural buildings comprising of one storage unit, three holiday units and a single dwelling with an office as amended - Langbaurgh Farm. Councillor Kirk declared a non-prejudicial interest. Councillors Mrs Imeson, Mrs Greenwell and J Fletcher had been lobbied by the applicant. The Parish Council objected on the grounds that the access was extremely poor despite planned improvements; it was felt to be over-development of the site and would increase the number of dwellings in the community from 6 to 10. The Council asked for a site visit if officers were minded to recommend approval
Alterations and first floor extension to existing dwelling - 25 Skottowe Drive. No representations
Change of use of agricultural land for additional storage for caravans - Greenhow Moor Farm. Councillor Kirk declared a non-prejudicial interest. The Council’s only concerns were for highway matters.
Plans approved
Alterations and extension to existing dwelling - 9 OaklandsConstruction of greenhouse to replace existing polytunnel - Rainbow Nurseries
Alteration and extension to existing dwelling as amended - 45 Roseberry Crescent
Alterations and change of use from store room to ancillary residential accommodation - 16 Yarm LaneAlterations and extensions to existing dwelling as amended - 10 Wheatlands
Application for Listed Building Consent for one replacement window and secondary glazing to 1 window - 69 High Street
Construction of a detached dwelling and domestic garage - land adjacent 146 Newton Road
Alterations and two storey side and rear conservatory extension to existing dwelling - 25 Roseberry RoadPlans refused
Alterations and extension to existing dwelling as amended - 3 Low Green
Application for listed building consent as above
Development Control Committee
Invitation to meeting re 3 Low Green 11.3.04

Bank deposit accounts - mandates for signature

Councillors signed mandates enabling funds to be moved into higher interest accounts.

Councillors’ reports

Councillor Bell said that letters had been sent to 7 allotment holders regarding the condition of their plots. There was a waiting list of 8.
Councillor Fletcher said that Highways would be carrying out footpath repairs in Linden Road, carriageway repairs in Bridge Street and carriageway repairs on the B1292 from the A173 to Langbaurgh Farm.
Councillor Mrs Imeson suggested that as the Church was raising money for repairs to the steeple, and the Methodist Chapel was carrying out repairs and alterations, a donation of £100 on behalf of the village be made to each. This was agreed.
Councillor Kirk reported that some parish councillors had been involved in the appointment of the new head of Roseberry School.

The date of the next meeting would be Tuesday 27th April 2004.