Great Ayton

Minutes of a Meeting of Great Ayton Parish Council

held on Tuesday 9th November 2004 at 7.00 pm

Present

Councillors L Groves, Chairman, Mrs F Greenwell, Mrs J Imeson, Mrs M Stevens, P Bell, J Fletcher. Mr H Atkinson, Cemetery Superintendent, and one member of the public also attended.

Apologies

Apologies for absence were received from Councillor R Kirk.

Minutes

The minutes of the meeting held on Tuesday 12th October 2004 were approved and signed.

Police Business

There was no police officer present, neither had a police report been received.
Councillor Fletcher reminded the meeting that there would be a CAP meeting on 1st December.
Councillor Bell brought up the perennial problem of cyclists riding without lights. He also said that it would be a good idea for all community policemen to have a mobile phone (as suggested on television) which everyone could ring, and that they should go back to using bicycles. Councillor Mrs Greenwell thought that mobile phones were a red herring and it was more important that the existing phone system worked properly. Councillor Mrs Stevens said that more police were needed. Councillors Groves, Fletcher, Bell, Mrs Greenwell and Mrs Stevens hoped to attend the control room visit.Councillor Mrs Imeson reported that there were regularly two cars parked without lights on Newton Road near Rosehill Theatre. The police would be notified and asked to take action.

Cemetery

Mr Atkinson was given a copy of the cemetery inspection pro forma and asked for his comments.
Two estimates had been received for the removal of the compost heap. A third would be sought and unless it was significantly cheaper, that of Mr R Collins would be accepted.
It was agreed that the smallest commercial waste bin be ordered. If it proved to be inadequate, it could be exchanged for a larger one in future.Mr Atkinson reported that the new fence between Yatton House and the cemetery had been erected. The bier had had four new tyres and a full service. The grass cutting equipment was due for a service.
An inspection of the play area had revealed that the couplings for the swings were very worn. The blacksmith would be asked to repair them, and also to look at the gate at the top of the cemetery, which was catching on the ground.
Councillor Mrs Greenwell had received a report that the bin in the Captain Cook memorial garden was being used for domestic rubbish. HDC had been asked to remove the bin but had not yet done so. Mr Atkinson said that he would remove the bin. He knew who was depositing the rubbish and would warn him not to do so.

River

The River Warden Contractor had sent apologies. There was nothing specific to report.

Matters arising

Footpaths - Riverside c/f; stile Glebe field - still not lowered. NYCC would be asked to expedite modifications; allotment footpath - this item had been raised erroneously and would be deleted from agenda.
Village hall Councillor Mrs Imeson said that she would like to know what ideas were being discussed for the hall. Councillor Mrs Greenwell responded that nothing could be done until a village hall committee had been formed.
Repair to pavilion - It was suggested that Wimpey be advised that rent would be withheld until repairs had been carried out, or that the Parish Council would effect repairs and deduct cost from rent. Councillor Fletcher asked that Wimpey also be advised that the lid of a cesspit on their land was missing and posed a safety hazard.
Highways matters - Footbridges - repair to the broken rail had been carried out; tree works Yarm Lane and Levenside c/f; standing water, Dump Corner - Highways had agreed to try to solve the problem; double yellow lines, Park Rise - Highways would prepare an instruction for renewal.
Poorly reinstated road surface, High Green Minute concluded
Cycle rack, library car park A request had been made for the work to be incorporated into programme of installation. Minute concluded.
Mile posts and signs renovation project NYMNPA had no record of signs in Great Ayton parish. Minute concluded.
Captain James Cook Memorial Garden The deeds had been formally handed over by the Chairman of Middlesbrough Council and received on behalf of the village by Councillor Mrs Imeson. Councillor Mrs Greenwell commented that the garden was not very inspiring and could be improved by adding some colour. The clerk and Mrs Fletcher would draw up a planting scheme. Councillor Groves suggested that an album be obtained for storing photographs of notable events. The clerk would obtain one.
Play area safety inspection and disability provision Minute continued
Street name sign Roseberry Drive HDC had been asked to effect repair. Minute continued.

Accounts

Correspondence

NYCC County Committee for Hambleton - request for financial assistance to replace tubs denied
By telephone - resident, Richardson Hall - request to have fallen leaves removed from High Green. The Parish Council agreed that it was not the duty of the council to remove dead leaves.
NYCC - notice of temporary closure of B1292 on 29.10.04 and 1.11.04
HDC - invitation to Hambleton Flood Forum 6.12.04
NYSP - views invited on North Yorkshire Strategic Partnership’s proposed community strategy
Mr D Capes - letter expressing concern about proposed cutting down of alders on Low Green. It was agreed that a feasibility study be carried out and expert opinion sought before the trees were cut down.
NYCC - invitation to meeting to explain North Yorkshire County Council’s Council Plan for 2004-7 on 9.11.04
Copies of emails from J Fletcher to Steve Pimperton re vandalism to top of library steps, and to Stephan Wood re name signs for High Green
NYCC - copy of letter to Mr Eardley confirming that hedge on Guisborough Road to be removed
HDC - re St Margaret’s Church - deed of grant for signature. Document signed by Councillors Groves and Fletcher.
HDC - Legal Services Customer Survey 2004 - questionnaire. Clerk to completeYorkshire and The Humber Country Training Partnership - booklets re Quality Parish Status and questionnaire
NYCC - Local Transport Plan 2006 - 2011 - consultation. Clerk to complete
NYMNPA - North York Moors Management Plan - request that Parish Council continues its commitment to the revised Plan. Agreed
HDC - request to identify site for Christmas tree recycling. It was suggested that HDC ask Yatton House
The following items of information were received:-
HDC - new street name - Blackmore Road
Stokesley Community Care Association - taster sessions for running community-based recycling schemes
Street, Landscape and Play - brochure
NYMNPA - poster re meetings for farmers; Northern Area Parish Forum agenda for meeting 18.10.04; Planning Committee agenda for information
CPRE - Countryside Voice magazine
NYCC - Pension Fund Triennial Actuarial Valuation and Funding Strategy Statement; Pension Matters newsletter; copy of presentations from Employers’ Consultation Meeting; notification of updated website information on SU60 forms, opting out of LGPS, retirements
The Boundary Committee for England - Periodic Review of North Yorkshire County Council: final recommendations
Local Pension Service - posters to encourage pensioners to apply for Pension Credit
HDC - re Bonfire Night safety issues
HDC - street collections - Royal British Legion 6th - 13th November
Office of the Deputy Prime Minister - re New Ethical Framework Regulations
Clerks and Councils Direct - magazine
HDC - re public entertainment licenceYRCC - Country Air magazine; The Playing Field newsletter; York and North Yorkshire Playing Fields Association - invitation to enter “playground of the year” competition; Parish Government Conference - 25th - 27th February 2005

Planning applications

Single storey extension to existing dwelling - 14 Roseberry Crescent. No representations
Single storey extension to existing dwelling as amended - 14 Roseberry Crescent. No representations
Construction of single storey rear extension to existing pavilion for storage use - Great Ayton Cricket and Football Club. No representations
Alterations and extensions to existing dwelling - Ayton House East. No representations
Application to fell 2 trees and carry out works to 2 trees the subject of TPO 1999/3 - Cleveland Lodge. The Parish Council would concur with the findings of the tree surgeon.
Proposed felling of 2 elms - Firbeck House, Easby Lane. The trees were in parkland and had amenity value for the village. Expert opinion should be sought.
Proposed works to 1 weeping willow - 2 Low Green. No representationsConversion of agricultural buildings comprising one storage unit, two holiday units and a single dwelling with an office as amended - Langbaurgh Farm. No representations
Application to remove condition No 1 of planning consent 2/03/058/0551G - The Royal Oak. No representations
Demolition of existing ambulance station and construction of 4 apartments. Councillor Mrs Greenwell declared a personal interest. Councillors agreed that if the application was considered there should be a site visit. They were very concerned about the lack of parking provision and extra traffic.
Plans approved
Alterations and extension to existing dwelling to form garage - 4 Addison RoadAlterations and side dormer to existing dwelling - 32 Roseberry Crescent

Grass cutting

The previous grass cutting contract had been awarded for three years with the possibility of extending it for a further two years. It was agreed that Mr Harrison should continue for a further two years.

Councillors’ reports

Councillor Mrs Imeson reported that the Dog Warden was very concerned that the dog fouling was getting as bad as it had been before he carried out his blitz, particularly in Newton Road and Roseberry Crescent. She suggested that HDC’s photographer be asked to print some notices. The situation was difficult because no-one would report irresponsible dog owners. Parish Councillors could issue spot fines for dog fouling. The Parish Council and the Dog Warden declared war on wayward dog owners.
Councillor Mrs Greenwell asked if the date for the Father Christmas float could be changed to Thursday 23rd December, which would give Mr Greenwell more chance to be available. This was agreed.

The date of the next meeting would be Tuesday 7th December 2004.