Minutes of a Meeting of Great Ayton Parish Council
held on Tuesday 24th May 2005 at 7.00 pm
Present
Councillors L Groves, Chairman, R Kirk, J Fletcher, Mrs M Stevens, Mrs J Imeson, P Bell. H Atkinson, P Suggitt, PC M Carter, Sgt S Sanderson, Acting Insp P Walker, and two members of the public also attended.
Apologies
Apologies for absence were received from Councillor Mrs F Greenwell
Minutes
The minutes of the meeting held on Tuesday 26th April 2005 were approved and signed.
Election of Officers
Councillor Mrs Imeson proposed that Councillor Mrs Stevens be elected Chairman. This was seconded by Councillor Kirk and unanimously agreed.
Councillor Mrs Stevens thanked Councillor Groves for his work as Chairman and expressed the hope that she would carry out the duties as efficiently. She asked for nominations for Vice Chairman. Councillor Kirk was proposed by Councillor Mrs Imeson, seconded by Councillor Groves and unanimously approved.
Police Business
The monthly report from Sgt Sanderson indicated that there had been a total of 61 crimes in the Stokesley area in April compared with 83 for the same period last year, a significant reduction. Twenty-one of these occurred in Great and included 3 violent crimes, 6 autocrimes, 4 burglaries. There were two minor injury accidents, and a total of 90 incidents of which 26 involved antisocial behaviour.PC Carter attended the meeting in the absence of PC Jason Lloyd to discuss the youth problem. Councillor Mrs Imeson had attended a meeting at the Working Men’s Club. Whilst they would not permit a portacabin to be sited on the car park they did agree that the youth bus could park on there on Tuesday evenings for a month’s trial. PC Carter asked if the play area could also be left unlocked on Tuesday evenings. Councillor Mrs Stevens said that activity in the play area would have to be supervised. PC Carter said that the police could not always guarantee to be there. The Parish Council agreed to try it for t he remaining two weeks of the bus trial. A letter would be sent to the WMC thanking them for allowing Councillor Mrs Imeson to speak to them.Sgt Sanderson said that she would try to obtain the pod (youth shelter) for Great Ayton. It was agreed that the play area was the best place for it.
Councillor Mrs Imeson proposed that the Parish Council should buy a bicycle for the police to use in the village. This was agreed and PC Carter was entrusted to obtain one.
Sgt Sanderson introduced Acting Inspector Peter Walker and the hope was expressed that he would be assigned to Stokesley for a long time.
Cemetery
Mr Atkinson had received many complaints about rabbits which were stripping the rose bushes and vases of flowers. Terriers had been unsuccessful in the attempt to reduce numbers. It was believed the rabbits were living in dense undergrowth in the plot of land next to the cemetery. Mr Atkinson expressed his willingness to help clear the vegetation if the owner was in agreement. Hambleton’s pest control officer would also be asked for advice.
The play area had been virtually unused during the month.
River
Mr Suggitt reported that he had strimmed the banks and removed rubbish.
Matters arising from the minutes
Footpaths – Riverside - Delay to work had been caused by incapacity of team leader but should start in near future. Councillor Fletcher would confirm with NYCC that they would pay for work.
Village Hall - Councillor Mrs Imeson expressed concern that nothing seemed to be happening and the hall was in a terrible state. Councillor Kirk said that the constitution was almost complete and would be registered, after which it would be possible to take action. Unfortunately the major funding boat had been missed. Councillor Bell believed it would be better to flatten the hall and sell the plot. Councillor Kirk said that that would be one of the options which would be considered.
Repair to pavilion - A structural engineer had been engaged to report on condition of building
Alders, Low Green Minute continued
Storage and inspection of sandbags Mr Brown of HDC would be invited to inspect the sandbags at Manor Grange with a view to disposing of them. They were in poor condition and making a mess of the barn.
World War II 60th Anniversary events Councillor Mrs Imeson said that she felt ashamed that nothing had been done to mark the 60th anniversary of VE Day. Most major events were scheduled for 10th July, and it was agreed that Canon Peverell be asked if he would hold a civic service on that date instead of on VJ Day in August.
Trod - Wheatlands; grit bin Spence Court HDC had agreed to clear the Trod of rubbish every two months. Broadacres would supply a grit bin but NYCC would not provide the grit. Councillor Fletcher would ensure grit was supplied.
Cycling development study The report suggested, inter alia, that safe cycle racks be provided in various locations in Great Ayton. The Parish Council felt that those suggested were unsuitable and thought that a new rack in the library car park and the existing rack in the TIC car park would be sufficient.
Grant for play area HDC could provide a grant amounting to 25% of the cost of safety surfacing up to a maximum of £400. Estimates of cost would be obtained.
Accounts
| W Eves & Co Ltd (petrol, direct debit) | 54.13 | |
| Horticultural Services (goalposts for Riverside) | 740.25 | |
| D I Holden (reimburse ink cartridges) | 53.70 | |
| M L Holden (reimburse plants Capt. Cook garden) | 10.00 | |
| C L Prosser & Co Ltd (hire of skip) | 130.00 | |
| Paul Summers (refund allotment deposit 56D) | 20.00 | |
| D Dale “ “ “ 30Ai, 31A) | 30.00 | |
| P Steele “ “ “ 68A) | 20.00 | |
| A Hill & Sons Ltd (plants and peat Capt. Cook garden) | 42.31 | |
| Farmway (weedkiller, gloves) | 60.01 | |
| Eric Harrison (grass cutting) | 380.00 | |
| Richard Collins (grave digging) | 70.00 | |
| P Suggitt (river warden contractor duties Feb, Mar, April 05) | 125.00 | |
| H Atkinson (reimburse phone card) | 10.00 | |
| D I Holden (reimburse phone bill) | 65.10 | |
| M L Holden (reimburse flower tubs) | 30.00 | |
| Receipts | ||
| Cemetery receipts | 869.65 | |
| Northern Electric plc (wayleave) | 17.25 | |
| Conservative Club (flower tub sponsor) | 15.00 | |
| D Bailey (garage rent) | 10.00 | |
| P Ancell (flower tub sponsor) | 15.00 | |
| F E Webb (grave reservation) | 60.00 | |
| Allotment deposits | 70.00 | |
| Hambleton District Council (precept) | 14000.00 |
Correspondence
Hambleton Community Safety Partnership - invitation to launch event 24.5.05
“ “ “ “ - notification of cancellation of above event; copy of the Community Safety Strategy 2005-08 Summary for information
Danny Greenhalgh - request for help with funding theatre production. It was agreed to make a one-off donation of £150.
Mrs Moore - request for permission to hold tombola for Macmillan Nurses 11.5.05
Mrs J Heaviside - query re charge for additional inscription on headstones. After discussion it was agreed that the rules could not be altered and the charge should stand
R Lappin - re death of Bevan Pumphrey; retirement of Dr J Davies. It was agreed that a gift of a painting be obtained to mark Dr Davies’s retirement
IMI - offer of service inspecting memorial headstones. It was felt that the inspections carried out by the Cemetery Superintendent and Cemetery Managers were sufficient
NYMNPA - invitation to Parish Training Event 22nd and 28th June 2005
HDC - appointment of Parish Representative to Standards Committee - nominations invited. Councillor Kirk would be nominatedStella Kilvington - request for permission to park vehicle opposite Park Square for Diabetic Research Day 25th June 2005. Approved
Robert Lappin - Christ Church request for permission to sell bazaar raffle tickets outside Bells 5, 12 and 19.11.05. Approved
The following items of information were received:-
SLFC - product information cards
NYCC - acknowledgement of response to Local Transport Plan consultation
NYCC - Hambleton Area Committee Newsletter
Esk Valley Railway - information re Community Rail Day 14.05.05
Middlesbrough Council - acknowledgement of receipt of comment
NYMNPA - Moors Messenger newsletter; Planning Committee agenda for meeting 12.5.05
Hambleton and Richmondshire NHS - media release re public info meetings 26.5.05 and 9.6.05
Clerks and Councils Direct - magazine
YRCC - Country Air newsletter; Rural Community Halls Conference 14.5.05; Village Ventures competition; York and North Yorkshire Playing Fields Assoc - invitation to join; The Playing Field newsletter; product brochures; Charity Telecommunications - introducing telephone business
Gosschalks - re adjournment of licence transfer - The Buck Hotel
LCA - White Rose newsletter (by email)
NYCC - Pension Fund - request for details of payments for auditYRCC - membership certificate
Askham Bryan College - invitation to open day and countryside show 4.6.05
YLCA - notification that Yorkshire Day 2005 will be held in Bradford
Planning applications
Revised application for the construction of a detached dormer bungalow and alterations to existing domestic garage - land adjacent 12 Rosehill. Concerns were expressed regarding car parking. A site visit would be requested.
Two storey extension to existing dwelling - 27 Addison Road. No representations
Two storey extension to existing dwelling - 29 Addison Road. No representations
Construction of two storey extension to existing dwelling - 27 John Street. No representations
Single storey extension to existing dwelling - 122 Roseberry Crescent. No representations
Single storey extension to existing dwelling - 25 Wheatlands. No representations
Alterations and extensions to existing dwelling - 38 Wheatlands. No representations
Alterations and extensions to existing dwelling. Construction of a replacement detached domestic garage - 6 Roseberry Crescent. No representations
Alterations and extensions to existing dwelling - 4 John Street. No representations
Outline application for the construction of a dwelling house - land adjacent to 10 Roseberry Crescent. The Parish Council was concerned that it was over-development of the site and would present a cluttered appearance.
Plans approved
Single storey extension to existing dwelling - 43 Langbaurgh Close
Alterations to existing dwelling and installation of 2 dormer windows as amended - 3 Wainstones Drive
Alterations and extensions to existing dwelling to form first floor accommodation as amended - 14 Wainstones Drive
Alterations and extensions to existing dwelling to provide utility room and construction of replacement detached domestic garage and new vehicular access - 47 Addison Road
Alterations and extensions to existing dwelling to form conservatory - 29 Roseberry Avenue
Alterations and extensions to existing dwelling to form conservatory - 56 Wainstones Close
Alterations and extensions to existing dwelling - 15 Farm Garth
Construction of two storey extension to existing dwelling as amended - 11 Romany Road
Sub-division of dwelling to two dwellings and alterations to existing dwelling - 16 - 18 Arthur Street
Change of use from tea rooms to residential - 7 - 9 Bridge Street
Application to carry out works to horse chestnut trees, the subject of TPO - Ayton Hall
Revised application for alterations and two-storey extension to existing dwelling - 27 Rosehill
Proposed felling of 2 Scots pine trees - Firbeck House, Easby Lane
Plans withdrawn
Proposed works to 2 beech trees and several sycamore trees - 5A High Green
Year end accounts for consideration and approval
The budget for the Chairman’s Allowance would be increased for the next financial year. Councillor Kirk proposed approval of the accounts, and expressed grateful thanks to Ian Holden for his work in preparing them. The accounts and Statement of Assurance were approved and signed.
Councillors’ reports
Councillor Bell suggested that Mr Atkinson be asked to spray vacant weed-ridden allotments and Yatton House be employed to rotovate them. This was agreed and a letter would be sent to Yatton House confirming their proposed cost of £10.30 per hour. Notices would be printed threatening prosecution for people fly tipping rubbish on the allotments.
Councillor Mrs Imeson asked for permission for Yatton House to use the playing field for a car park for their gala on 9.7.05. This was approved.
Councillor Mrs Stevens reported that the hedge at dump corner was encroaching on the pavement. The owners would be asked to cut it back.
The date of the following meeting would be Tuesday 21st June 2005. The October meeting would be rescheduled for 18th October 2005 to accommodate holidays.