Great Ayton

Minutes of a Meeting of Great Ayton Parish Council

held on Tuesday 28th March 2006 at 7.00 pm

Present

Councillors Mrs M Stevens, Chairman, Mrs F Greenwell, Mrs J Imeson, R Kirk, J Fletcher, P Bell and N Waters. Messrs H Atkinson and P Suggitt also attended.
The Chairman welcomed Mr Waters to his first Parish Council meeting.

Minutes

The minutes of the meeting held on Tuesday 28th February 2006 were approved and signed.

Police Business

No officers were able to attend because of the council workers' strike. Councillors expressed their disappointment. Emails had been received from both the Chief Constable and Inspector Richardson outlining the increase in numbers of officers on the neighbourhood policing team. Councillors felt that this was a step in the right direction and expressed the hope that the team would be staying with Great Ayton for continuity. Councillor Mrs Greenwell felt that a wait of 10 weeks to get CCTV was excessive as there were still problems in the TIP car park. A resident had experienced problems contacting the police to report trouble. This had been registered with the call centre. Councillors recognised that a lot of effort was being put into dealing with the Friday night problems. The police would be asked to keep an eye on the cemetery which youths were using as a way through to Linden Close.

Cemetery

Mr Atkinson reported everything quiet in the cemetery although neighbours had complained about youngsters using the cemetery to get to Linden Close and the rough ground next to it. So far they had caused no damage in the cemetery.

River

Mr Suggitt said that he had had to remove a few cones but the river was relatively rubbish free. He observed that shale was already building up near the Stone Bridge.

Matters arising

Village Hall - Councillor Kirk reported that the architect from Prohelp had inspected the hall that morning. A report would be prepared before the next meeting. It was agreed that an extraordinary meeting be called to discuss the report. A design suggestion for the hall had been received from a resident. It was agreed that the current course of action should be pursued but the new design would be kept on file for possible future consideration.
Alders, Low Green - Permission to work on trees had been received from HDC. Councillor Fletcher said that approval had been given by the Environment Agency and the work should go ahead. Mr P Suggitt would undertake the job with assistance from Mr Atkinson when he was available.
Frontage of Bells Store - Minute continued
Highways matters - Barrier for footpath, Chapel Steps - NYCC agreed that the request had merit and would try to find funding to install barrier; Tree Bridge junction - Mr M Moore had responded that a roundabout at Treebridge had been added to the Minor Works List but funding would be prioritised against other schemes. The Parish Council would reply that it did not want traffic islands as a second best option. The Council would also express its concern that not all accidents at Treebridge were reported, and not all those which had been were allocated to Great Ayton in the police statistics.
Other highways matters raised included a report that it was very difficult to see or hear traffic when leaving the Hall Fields footpath onto Newton Road. Potholes at Linden Grove/Linden Avenue, which had been filled three years ago, had reappeared. There were also potholes at Langbaurgh Close. The light on the traffic island at Skotta House was not working. Flooding at Dump Corner appeared to be caused by a blocked drain. All these matters would be reported to Highways.
Play area safety inspection report Councillor Fletcher said that there was nothing of major concern in the report and he would make a list for Mr Atkinson of minor things to be rectified
Siting of post boxes - There had been no response from Royal Mail. Copies of correspondence between a High Green resident and Royal Mail regarding the parking of PO vans on High Green were brought to the meeting. The Council concurred with the content of the resident's letter and would point out to Royal Mail that High Green was not public highway but owned by the Parish Council. Whilst the Parish Council recognised that this was minor matter, copies of its letters to Royal Mail would be sent to William Hague MP with the request that he use his influence to elicit a response.
Dog fouling - Minute continued
Arcade - Minute continued
Proposed closure of TIP - Mr H Stonehouse had written to express the thanks of the volunteers for the Parish Council's offer to fund the TIP for a further 12 months. D Shields of HDC would advise the Parish Council as to the practicalities of funding it.
Section 106 monies - An estimate of £790 plus VAT for new gate for the play area had been received. A vote to have it installed, along with 2.5m of palisade fencing either side, was carried with 4 councillors in favour. Councillors Fletcher, Kirk and Waters abstained. The Junior Cricket and Football Clubs had listed various items which they required. It was agreed that payments of £2000 be made to each.
Fete - The Royal Oak would be asked to provide afternoon tea. Councillor Waters would provide a trailer and steps to be used as a platform. Mrs Humpleby would be asked if a St John first-aider would be available for the day. Duties for the day would be decided At the next meeting.
District/Parish Liaison meeting - Presentations had been given on Local Strategic Partnership Area Groups, and IT matters including the use of the HDC website for such things as planning applications. Great Ayton's concerns about the quantities of paper generated in consultation documents were raised. Mr S Quartermain sympathised and said that efforts were being made to ensure that summaries were provided with each consultation

Accounts

Correspondence

Yorkshire Local Councils Associations - invitation to subscribe. Declined
Environment Agency - Upper Leven Flood Risk Management Strategy, External Consultation - comments invited. The Council would respond that, as the Environment Agency's only recommendation to minimise flooding in Great Ayton was enhanced maintenance, it was to be hoped it would attend promptly to requests by the Parish Council to deal with potential problems.
Mouchelparkman - Stokesley and Great Ayton Service Centre Transportation Strategy - invitation to workshop 28.3.06 at Stokesley School - 6.00 pm. Meeting cancelled due to strike of local government workers
NYCC - The North Yorkshire Minerals and Waste Development Framework Supplementary Waste Issues Paper - comments invited (available to view on NYCC's website at http://www.northyorks.gov.uk/)
NYMNPA - North York Moors Local Development Framework Core Strategy and Development Policies (Preferred Options) - comments invited
Roseberry School PTFA - request for permission to hold cake stall on High Green 13.5.06. Councillors Mrs Stevens, J Fletcher and R Kirk declared an interest. Approved
Stokesley Community Care Association - request for contribution towards purchasing minibus. Denied in accordance with Parish Council policy
HDC - street naming and numbering new property - Apartments 1 - 4 St John's House. It was thought to be a pity that it was to be named St John's rather than St John (after St John Ambulance). HDC would be so advised
Copy of email from NYCC re changes to bus timetables
J Harbottle - complaint re erection of shed at 35 Addison Road. Letter would be forwarded to HDC for its consideration
HDC - street naming and numbering - 15 Station Road
The following items of information were received:-
Hambleton Community Safety Partnership - leaflet re dangerous driving; notification of postponement of Community Reassurance Conference
HDC - notification of extended opening hours
Clerks and Councils Direct - magazine
CPRE - Fieldwork newsletter; Countryside Voice magazine
Redcar & Cleveland Borough Council - Local Development Framework Statement of Community Involvement
External Review - product information
The Local Channel - website information
defra - invitation to The Yorkshire and Humber Regional Parish Plan Conference 2006 - 24.3.06
HDC - Register of Members Interests
CE Electric UK - notification of dedicated phone line to use during prolonged power interruptions and other major incidents.
NYMNPA - Agenda 20.3.06; Planning Committee agenda 16.3.06
NYCC Pension Group - 6 emails re various pension matters
HDC - notification of website to help work out planning fees
Wicksteed Leisure - invitation to exhibition 27.4.06
NYCC - notification of cancellation of Transport Strategy meeting 28.03.06
NYCC - Review of Contracted Bus Services

Planning applications

Construction of an agricultural building, hardstanding and creation of a new vehicular access - OS field 5890 and 6300. Councillors said that this application should be retrospective as the building was already in place. A previous application had been refused and the Council could see nothing different in the present application. It was reported that a static caravan was now on the site and the electoral roll indicated that two people were living in it.
Conservatory extension to existing dwelling - 38 Roseberry Crescent. No representations
Proposed works to two willow trees - 21a High Green. No representations
Construction of six dwellings and associated parking - 27 Newton Road. The Council would reply that if HDC was moved to approve the application, a site visit and committee decision would be called for. The Council objected to the demolition of a house of character and over-development of the site
Renewal of planning consent for the provision of dormer windows as amended - 13 Cliffe Terrace. No representations
Insertion of two dormer windows as amended - 13 Addison Road. No representations
Siting of 24m domestic wind generator - Langbaurgh Hall. No representations
New window opening and shop front to existing shop - 2A Park Square. No representations
Construction of dormer bungalow - land adjacent 10 Roseberry Crescent. Councillor Mrs Greenwell declared an interest. Councillors objected that it was over-development of the site.
Construction of domestic garage - 68 Marwood Drive. No representations
Plans approved
Alterations and extension to existing dwelling - 16 Yarm Lane
Alterations to roof of existing building - 7 Arthur Street
Conservatory extension to existing dwelling - 9 Roseberry Avenue
Proposed works to trees - Low Green
Plans refused
Alterations and extension to existing dwelling to form a conservatory as amended - 9 Wheatlands
Notification of Appeal
Mrs Rumney - 1 Low Green

Councillors reports

Councillor Waters noted that he had been co-opted as parish council representative onto the Captain Cook Museum Trust and asked what the duties were. He was reassured that they were not onerous.
Councillor Mrs Stevens said that the flower tubs were now being cared for by Len Trenholme and Kevin Dale. It was decided to leave until the next meeting the question of how best to use the money from Rotary, after Mr Trenholme had had a chance to inspect the tubs.
An estimate had been received from Robert Ward to replace the wooden fencing at the Captain Cook Memorial garden with iron railings. The estimate of £605 plus VAT was accepted.
The date of the following meeting would be Tuesday 25th April 2006