Minutes of a Meeting of Great Ayton Parish Council
held on Tuesday 20th June 2006 at 7.00 pm
Present
Councillors R Kirk, Chairman, Mrs F Greenwell, Mrs M Stevens, Mrs J Imeson, P Bell and N Waters
Apologies
Apologies for absence were received from Councillor J Fletcher
Minutes
The minutes of the meeting held on Tuesday 23rd May 2006 were approved and signed.
Police Business
There was no police officer in attendance. An email from the Community Engagement Support Officer acknowledged the Council’s comments regarding police restructuring and said that they would be represented in the mid-August report.
Councillor Mrs Imeson iterated the Parish Council’s disappointment that not one police officer was able to stop traffic for 5 minutes at the Stone Bridge on fete day. It was envisaged that the same problem would arise on Remembrance Sunday but the Council agreed that it was up to the Church to make any necessary arrangements. Councillors reported two instances when callers had experienced great difficulty getting through to the police call centre and had eventually been connected with York who did not know where Great Ayton was. The Chief Constable would be notified of the Council’s dismay that the call centre was still not dealing with calls satisfactorily.
Those officers who had attended the fete had been extremely helpful, as far as their remit would allow them.
Cemetery
It was agreed that the lowest estimate, that from Mr T Newton, would be accepted for the construction of the new path.
Play area Mr Atkinson would be asked inspect the seesaw which it was thought was in need of some welding. He would also be asked to paint the toddler equipment.
River
Mr Suggitt had sent a report. He had led a team of 24 scouts from Kirby on a river walk/clear-out. There was still a day’s work to do in Waterfall Park but what had so far been done had received favourable comment. He would be asked to remove the metal fixings from the concrete base of a demolished seat.
Matters arising from the minutes
Village Hall - Minute continued
Highways matters - barrier for footpath, Chapel Steps – Minute continued; Tree Bridge junction – Minute continued; railings WaterfallTerrace, footbridges – Probation Service agreed in principle that they could undertake the work but not for some time as they were extremely busy. They would inspect the job during the next few weeks.
Arcade – Minute continued
Fete – It had been a wonderful afternoon and the floats had been of a very high standard. The Council was very disappointed at the lack of response from two or three organisations who had not bothered to enter floats. The fete had incurred a loss of about £100 which was judged to be acceptable. Councillor Fletcher had said that the police had been very helpful despite not being able to stop the traffic. Councillor Kirk thanked all those who had helped on the day.
Bus service – Arriva had responded that the changes were based on a consultancy report commissioned by Redcar and Cleveland. Sunday and evening services were not commercially viable. The County Council used to fund these but had withdrawn funding. The changes would stay in place until a review was carried out in 6 to 12 months’ time. The Council would write to William Hague MP and ask him to take up the matter on behalf of the villages.
Water damage to entrance to allotments – Northumbrian Water had responded that any damage would be reinstated to the required standard. Minute concluded
Yatton House lease – The new lease had still not been drawn up. It was agreed that as the terms had not changed and the revised lease period was approaching its end, the matter would be left in abeyance for the time being and reconsidered 6 months before the notional expiry date.
Accounts
W Eves & Co Ltd (petrol, direct debit) 67.05 Cash (prize money for fete) 160.00 David Harrison (donation to vintage tractor charity) 25.00 Langbaurgh Brass (fee for fete band) 300.00 The Royal Oak (fete lunch and tea) 99.40 M Stevens (reimburse sweets for fete) 30.50 Eric Harrison (grass cutting) 400.00 Farmway (items for cemetery) 151.26 P Husband (refund allotment deposit) 10.00 M Fawcett (refund allotment deposit) 10.00 H Atkinson (reimburse phone card) 10.00 Richard Collins (grave digging) 80.00 M L Holden (reimburse bonfire leaflets) 10.00 Thompson’s Hardware (items for cemetery) 33.79 F Greenwell (reimburse float expenses) 13.10 Receipts Allotment deposits and rent 155.00 Hambleton District Council (reimbursement of jury service expenses) 306.46 D Bailey (garage rent) 10.00 Fete parade collection 115.67 G Lamplugh (allotment deposit) 20.00 Fete stall/fairground fees 255.00 Unused prize money 83.00 Cemetery receipts 1918.50 M Stevens (reimburse fete lunch) 7.00
Correspondence.
HDC – invitation to nominate Parish Council representative to District Council Standards Committee. There were no nominations
HDC – David Shields – re TIP. Councillors agreed with the content of the letter. The Clerk would ask that, should the TIP close, the building be handed to the Parish Council for it to decide what should be done with it.
NYCC – invitation to “Meet the Contractor” event at Northallerton on 29th July. Received
Harold Stonehouse – re Captain Cook Memorial Garden. Received
Yatton House – request for permission to use playing field on Gala day 8th July. Approved
Yorkshire and the Humber Regional Training Partnership – invitation to Development Control and Section 106 Agreement workshop – Tadcaster 19th July. Received
Charter 88 – Community Decline and Charter 88’s Campaign for a modern democracy – request for support. Received
Dr P Shelton – request for assistance with funding for son’s education. Dr Shelton would be advised that the Council did not have funds for such grants. He would be advised to contact Mrs R Fletcher who administered the Dr Waldie Trust
Mrs Bland – request for permission to install memorial seat on Low Green. Seats on Low Green would be replaced when damaged or beyond repair. They were all in good condition at present. Councillor Mrs Imeson would ask Broadacres if a memorial seat for Mr Bland could be installed at Hollygarth.The following items of information were received:-
Hambleton Sports Council – agenda for AGM 13th June, minutes of last meeting
Charity Commission – invitation to visit website; newsletter
NYMNPA – Planning Committee agenda – 8.6.06
CPRE – Fieldwork newsletter
Marine Conservation Society – invitation to join Beachwatch 2006 – 16/17.9.06
Kompan – play equipment brochure
YRCC – Hambleton Rural Housing Enabler – results of questionnaire
NYCC – County Committee for Hambleton – agenda for meeting 19.6.06
Matta Products – safety surfacing brochure
Local Works – invitation to Parliamentary Forum Meeting 26.6.06, Portcullis House, London
NYVV – notice of adoption of North Yorkshire Waste Local Plan
HDC – minutes of meeting of Stokesley and Villages Community Regeneration Group 10.5.06
North Yorkshire Pension Fund – re Governance and Communications Policy Statement
NYMNPA – agenda for AGM 26.6.06
YRCC – Country Air newsletter; The Playing Field newsletter
University of Wales, Aberystwyth – review of the Quality Parish and Town Council Scheme – survey of Parish and Town Councils
Planning applications
Conversion of garage to habitable room – 2 California Grove. No representations
Dormer extension to existing dwelling – 5 Wainstones Drive. No representations
External alterations to existing storage building including insertion of fire door, erection of new external wall and re-roofing – Tree Bridge Hotel. If granted the Parish Council would expect it to be sound-proofed.
Construction of eleven holiday units and a sewage treatment plant at existing caravan park – Whinstone View Caravan Park. Councillor Mrs Greenwell declared an interest. No representations
Construction of a carport and a replacement domestic garage – 37 Byemoor Avenue. No representations
Application for Listed Building Consent for alterations and extensions to existing dwelling – 17 High Green. Councillor Kirk declared a non-pecuniary interest. No representations
Alterations to shopfront of existing shop – 115 High Street. Councillors had already commented on this application. They felt that the proposed frontage of the store was out of keeping with the village and inappropriate in a conservation area
Two bay window extensions to existing dwelling – 6 Yarm Lane. No representations
Alterations to existing dwelling to form two dormer windows – 17 Greenacre Close. No representations
Proposed felling of a sycamore tree – 3 High Street. No representationsPlans approved
Construction of dormer bungalow – land adjacent 10 Roseberry Crescent
Application for prior notification for the construction of an agricultural building OS fields 0089 and 1499 Green Lane – formal approval not required
Application for Advertisement Consent to display an externally illuminated sign at existing shop – 115 High Street
Construction of a replacement domestic garage – 7 Pearson Ville
Plans refused
Revised application for change of use of land and buildings form nursery to nursery and garden centre – Cooks View Nursery
Plans withdrawn
Outline application for the construction of a dwelling – Chartersmead, Easby Lane
Councillors’ reports
Councillor Fletcher had emailed his report to the Chairman. He had been approached by a resident about a large white van which was parked on the pavement area on the bend of Romany Road. As it was not on the actual pavement it was thought that not a lot could be done about it.
The work carried out by BTCV on the Riverside paths was wonderful and had received many favourable comments. There was still some work to be done to finish them off and additional costs may be incurred. The pine trees in the copse at the south end of the Riverside required attention and Mr J Crombie would be asked to inspect them.
The hedge in the Captain Cook Memorial garden needed cutting and the railings were in need of a coat of paint. The latter would be added to the list for Community Service.
Councillor Mrs Imeson had received a complaint that it was very difficult to see past vehicles parked outside Londis when pulling out of the High Street onto Guisborough Road. Councillor Bell said that there were similar problems when pulling out of Linden Avenue. Highways would be asked if there was a solution to the problem.
Councillor Mrs Stevens reported that Yatton House’s hedges on Guisborough Road and the trod needed cutting. Yatton House would be asked to cut them back, and Mr Atkinson would be asked to cut the playing field hedge. She noted that the state of dog fouling on Newton Road to Dump Corner had considerably improved, but had worsened on the playing field footpath. Councillor Mrs Imeson said that there had been an improvement in Sowerby since a man had been employed to hand out leaflets.
Councillor Bell asked residents to remember that hedges grew very quickly at this time of year and take appropriate action.
Councillor Waters said that NYCC were replacing stiles with kissing gates on the footpath from the football field to Cross Lane. He asked if one could be installed at the footbridge near Leven Court. NYCC would be asked.
The street cleaner was handing out doggy bags, which was thought to be a good idea. He asked if dog bins could be installed at Little Ayton and at Goat Lane end and was advised that Little Ayton Parish Meeting should apply for them.
He had received a complaint from residents of Station Cottages concerned about the speed of cars over the bridge. The police and Highways were aware but the Parish Council was asked to add its voice.
The date of the following meeting would be Tuesday 18th July 2006