Minutes of a Meeting of Great Ayton Parish Council
held on Tuesday 6th November 2007 at 7.00 pm
Present
Councillors Mrs J Imeson, Chairman, R Kirk, D Conroy, N Waters, Mrs F Greenwell, G Readman. Messrs
H Atkinson and P Suggitt also attended.
Apologies
Apologies for absence were received from Councillor J Fletcher.
Minutes
The minutes of the meeting held on Tuesday 9th October 2007 were approved and signed.
Police Business
A letter had been received from Mr I Pearce praising the police for their speedy reaction to his phone call. Apologies for non-attendance were received from PC G Jones who had sent a report instead. The application for a Dispersal Order was progressing, and it was hoped that a problem solving group would be formed. There had been a large number of calls to the police regarding anti-social behaviour on mischief night. Letters were to be sent to the parents of the youths who had been identified.
The statistics for October showed that there had been a total of 23 crimes which included 3 autocrimes and 3 burglaries. This figure compared favourably with that for the same period in 2006. There had also been 1 injury and 2 non-injury road traffic accidents, and a total of 136 incidents.
PC Jones would be thanked for the information and informed that his presence would be welcomed at the next meeting.
The Parish Council had received a copy of a letter from a resident to Insp Richardson concerning the behaviour of youths outside his house in Linden Avenue. Reports of atrocious behaviour at James Court were also received. Broadacres was investigating the possibility of closing the footpath between The Hawthorns and Linden Grove as a result. The wall around James Court had already been removed to prevent youths gathering there. A letter would be sent to Inspector Richardson asking what was being done about the problem, and to ask for his support for the closure of the footpath.
Cemetery
Grave shoring – Mr Atkinson had arranged with the blacksmith to manufacture a metal frame to shore up graves. Costs to repair drains – Two drainage companies had been asked to quote for the works to the drains but had declined to take on the job because of the specialist equipment and knowledge required. It was agreed that HCS be asked to carry out the work at the cost quoted.
Mr Atkinson had painted most of the seats but the 2 outside the library were in very poor shape. It was agreed that they should be replaced with metal seats. The blacksmith would be asked to make them.
Youths had set fire to the dog bin near Central Way Bungalows. A resident had written to complain about the state of the hedge adjacent to Yatton House. Councillor Waters would visit the manager of Yatton House regarding the problem. HDC would be asked to clear the litter from the footpath
River
Trees at Low Green – it was hoped that the matter of the trees could be dealt with at a flood forum meeting arranged for 29th November; rats/litter bins – rats could still be observed at Waterfall Park. HDC would be advised that there was still a problem.
Mr Suggitt had strimmed ther iver banks and cleared out rubbish. Youths had thrown the dog waste/litter bin into the pool at the top of the waterfall. The flag stones to which it had been attached could not be recovered and it was now attached to the sluice gate.
He asked if a fund could be started to look after the river, in particular dredging it, which he estimated would cost about £1500. The Parish Council would be reluctant to take on the job, which was the responsibility of the Environment Agency, as it did not want to create a precedent. The matter would be raised at the flood forum meeting.
Matters arising from the minutes
Village Hall – Plans had been drawn up and a planning application was to be made. An upstairs could be added at any stage but was not in the current plan as funding would be difficult. The Council agreed that whatever the outcome, Councillor Kirk was to be commended and thanked for all the work he had put in
Highways matters - Tree Bridge junction; railings Waterfall Terrace etc - C/F; footpaths - Easby Lane to Hollygarth – C/F; rear of Cliffe Terrace – the trees had been cut back but the surface of the path was in a poor state. NYCC would be asked to repair it; kissing gates, cricket field footpath – NYCC had put down stone/gravel. Minute concluded
Planning matters - tree planting to rear of 15 Easby Lane – minute continued
Memorial tree at Riverside – minute continued
Gates, Hall Fields – A letter from Mrs Ward said that the gates had been stolen and they would not be replaced for fear that the replacements would be stolen also. Minute concluded
Frankfield Place – one of the van owners had offered to assist with maintenance. A van was regularly parked across the end of the footpath to the rear of Cliffe Terrace. The police would be notified that it was causing an obstruction
Christmas
The Stream – re funding. The Parish Council felt it could not commit a new council to assist with funding and agreed that it would continue to contribute £100 per issue for the life of the present council. The editor would be advised to consider increasing the sponsorship and advertising charges. Minute concluded
Accounts
The Royal Oak (Capt. Cook lunch) 300.00 Northumbrian Water (cemetery supply)(direct debit) 8.22 Hambleton District Council (salaries July, Aug, Sept 07) 6973.41 P Steele (refund allotment deposit 68B) 20.00 Sam Turner & Sons Ltd (shed, tyres) 628.51 Stephen Johnson (tree work cemetery £188, village hall £105.75) 293.75 G A Marwood (half year allotment rent) 250.00
Thompson’s Hardware (items for cemetery) 96.18 Playsafety Ltd (play area safety inspection) 98.70 A Bradshaw (refund allot deposit 16B, Letting Manager payment
August to October 2007)80.00 Eric Harrison (grass cutting) 615.00 M L Holden (reimburse postage) 128.77 Community Care Association (donation towards printing The Stream) 100.00 W Eves & Co Ltd (petrol) (direct debit) 141.96 Hambleton District Council (planning application fee Village Hall) 310.50 Paul Suggitt (River Warden Contractor duties Aug, Sept, Oct 07) 187.50 Roseberry Decorating (planting flower tubs and signs) 457.40 Receipts Allotment rents 2090.00 Allotment deposits (Aldridge, Boal, Taylor) 60.00 Allotment deposit (M Holman) 20.00 Allotment rents 485.00 Allotment rents 115.00 Allotment rents 80.00 Allotment rents 40.00 Allotment deposits (Bray, Marsden) 40.00 D Bailey (garage rent Nov) 10.00 HM Customs and Excise (VAT refund) 833.27 Cemetery receipts 652.50
Correspondence
Mrs S Fitzsimons – request to sell cards etc in aid of Action Aid India 24.11.07. Approved
Hambleton Strategic Partnership – invitation to Funding Fayre 27.11.07, Northallerton. Councillor Kirk to attend
RoSPA – play area safety inspection report. Councillor Conroy to read report and make recommendations
HDC – Hambleton LDF: Allocations Development Plan Document – Preferred Options Consultation – comments invited. The Council was opposed to the slaughterhouse site because of access issues. The Council would like to see development on the Cleveland Lodge site but said that it should be on a small scale and for the elderly. Preferably it should not be private housing.
Mr A Eardley – re Yatton House and adjoining footpath. See Cemetery above
North Yorkshire Local Resilience Forum – re pandemic flu planning – questionnaire re cemetery capacity. Councillor Mrs Imeson to complete
Dr P Shelton – re litter in verges; cycle locker checks. Copy of letter to be sent to HDC and NYCC. Dr Shelton would be thanked for continuing to look after the cycle lockers
The following items of information were received:-
YRCC – 21st Century Villages Conference & AGM 3.11.07; annual accounts
NYCC – temporary closure notice 1 The Waltons, Little Ayton Lane 10.10.07
HDC – Emergency Planning – request for information re burial grounds
NYMNPA – Northern Area Parish Forum meeting 15.11.07 – notices
Middlesbrough Council – LDF Submission Core Strategy DPD – pre-examination changes; invitation to attend hearings
North East Assembly – annual report
External Environment – product review
Standards Board for England – re adoption of Code of Conduct for Members
Fairtrade – thanks to Councillor Conroy for raising awareness and to Parish Council for support. Shortly to apply for fairtrade status for village
Amanda Madden RHE – newsletter; notification of YRCC Conference and AGM; Raising Awareness session – Stokesley 4.12.07
NYCC – notification of NYPFOG meetng 24.10.07
Ray Speed – raising awareness of Special Olympics World Summer Games in China
NYMNPA – Planning Committee agenda 8.11.07; re new powers to control use of motor vehicles on rights of way
Planning applications
Alterations to existing agricultural storage building to form a holiday cottage – Langbaurgh Farm. Councillor Kirk declared an interest. No representations
Revised application for first floor extension to existing dwelling – 105 Wheatlands. No representations
Proposed attic conversion with internal alterations, porch and garden room, including raising main roof – 2 Byemoor Avenue. Councillor Mrs Greenwell declared an interest. No representations
Installation of an awning – Great Ayton Working Men’s Club, Whinstone View. No representations
Alterations and first floor extension to existing dwelling – 5 Roseberry Road. No representations
Alterations and extension to existing Health Centre. No representations
Dormer extension as amended – 23 Angrove Close. No representations
Single storey extension to existing dwelling – 27 Roseberry Road. No representations
*Siting of a log cabin at existing caravan park – Whinstone View Campsite
*Alterations and exrtensions to existing dwelling – 78 Wheatlands
*Dormer extension – 23 Angrove Close
*Installation of 3 dormer windows and alterations to windows and doors at existing dwelling. Provision of a pitched roof on existing detached garage – 29 Angrove Close
*Amendments to above application
*First floor extension and installation of a roof light as amended – 8 Yarm Lane
Proposed works to a beech tree – Mill Cottage, Mill Terrace. No representations
*Delegated decisions – date for comment passed
Plans approved
Alterations and extensions to existing dwelling – 61 Roseberry Crescent
Application to carry out works to a tree subject of TPO 2006/09 – 3 Mill Terrace
Construction of a boundary wall – 1 Mill Terrace
Conservatory extension – 1 Byemoor Ave
Application for Listed Building Consent for alterations to three windows and one door plus installation of a roof light, a rainwater pipe and two flues – 15 High Green
Alterations and extensions to existing dwelling – 55 Wheatlands
Two storey extension to existing dwelling as amended – 7 Race Terrace
Plans refused
Change of use of agricultural land to the siting of 15 log cabins and associated works – land adjacent Angrove plantation, Yarm Lane
Half year accounts for approval
The accounts were considered and approved.
Councillors’ reports
Councillor Mrs Imeson had received a letter of thanks from Mrs Skilbeck for the Captain Cook lunch. Councillor Kirk felt that the event was insufficiently advertised and more could be made of it. It was suggested that posters be made larger. Councillor Mrs Greenwell said that the village needed a town crier to advertise such events.
Councillor Readman reported that the hedge at Pease Cottages was overhanging the footpath. The owners would be notified. Linden Grove and its footpaths were in poor condition, and there was rubble at the entrance to Linden Close. NYCC would be notified.
Councillor Conroy reported that there was a street light off at 2 Linden Close. Councillor Mrs Greenwell would report it to HDC.
Councillor Mrs Imeson had received a letter from a resident of Linden Crescent asking why the road was not adopted. It was recognised that it was in a terrible state but the Council had no jurisdiction over it. Highways would be informed that it was extremely dangerous for pedestrians and their advice or help would besought. It was hoped that it could be made safe for the people who lived there.
The date of the following meeting would be Tuesday 4th December 2007