Minutes of a Meeting of Great Ayton Parish Council
held on Tuesday 22nd April 2008 at 7.00 pm
Present
Councillors Mrs J Imeson, Chairman, Mrs F Greenwell, N Waters, G Readman, J Fletcher, R Kirk. Messrs H Atkinson and P Suggitt also attended.
Apologies
Apologies were received from Councillor D Conroy who arrived late at the meeting
Minutes
The minutes of the meeting held on Tuesday 25th March 2008 were approved and signed
Police Business
The police were unable to attend but had sent a report, which included details of action to be taken with regard to the dispersal order and arrangement of activities for youth in the village.
There had been 3 accidents at Tree Bridge in the previous month, one of which resulted in 5 casualties.
The March statistics showed that there had been a total of 27 crimes which included 2 violent crimes, 6 autocrimes and 4 burglaries. There had been 7 road traffic accidents. A total of 107 incidents had been reported, an increase of 19 on the same period last year.
PC McFarlane would be thanked for her report, which the Parish Council found most useful.
Cemetery, play area, greens
Play area hedge – minute continued. Mr Atkinson said that the football pitch in the play area was being well used. Drinking had virtually stopped and there had been no complaints from the neighbours. He would replace the bench which had been burnt with one from the cemetery which was not used.
Dog fouling on Low Green was a real problem. The Dog Warden would be asked to attend and notices would be put up warning of heavy fines. The footpath to the play area was disgusting and not regularly cleaned. Hambleton Councillors would raise the matter with the street cleansing department.
It was estimated that there was about 10 years worth of space left in the cemetery
River
Mr Suggitt had cleaned out the river. Councillor Mrs Greenwell said that the Environment Agency had cleared the bank of stones from under the Stone Bridge. Mr Suggitt said that it had just been spread about.
Matters arising from the minutes
Village Hall – the sub committee had held a meeting. Costings from a quantity surveyor were now required. There would be no help from the military. Minute continued
Highways matters - Tree Bridge junction – Councillor Fletcher said that, with regard to the proposed roundabout, there were problems with utilities under the road and the purchase of land. These matters were being dealt with - minute continued; Railings Waterfall Terrace – minute continued; Footpath - rear of Cliffe Terrace – Highways to be chased up - minute continued
Beehive bins - minute continued.
Accounts
M L Holden (reimburse book token (gift)) 25.00 Farmway (rat poison) 32.20 Hambleton District Council (salaries Jan, Feb, Mar 08) 7153.20 Paul Suggitt (River Warden Contractor duties Feb, Mar, Apr 08) 187.50 Allianz Insurance PLC (policy renewal) 2939.20 Teesside Insurance (motor mower insurance) 207.49 G A Marwood (half year allotment rent) 250.00 Northumbrian Water (allotments £108.98, cemetery £6.51 (direct debit)) 115.49 Paul Suggitt (removal of trees Low Green £420, High Street £600) 1020.00 Richard Collins (grave digging) 240.00 H Atkinson (reimburse phone card) 10.00 A Hill & Sons Ltd (beech tree) 15.28 CPRE (annual subscription) 28.00 Receipts M Smith (grave reservation) 60.00 E Ancell “ “ 60.00 D Bailey (garage rent) 10.00 Cemetery receipts 2638.00
Correspondence
NYCC – re urban grass cutting
David Harrison – re visit of vintage tractors 25.6.08 - approved
D M Hardy – re traffic problems. Mr Hardy would be advised that the A173 was an “A” road and as such NYCC would not reclassify it to bar heavy vehicles. The Stone Bridge would take anything that went over it. With regard to yellow lines at the junction of Station Road and the High Street, the Parish Council did not believe that parking caused a problem. Mr Hardy’s letter would be forwarded to Highways for their attention. Councillor Readman said that it was only one mile further for lorries to go via Swans Corner. Councillor Fletcher said that the signs at Stokesley roundabout had been defaced and were to be replaced
York and North Yorkshire Playing Fields Association – invitation to join. Declined
HDC – Standards Committee – appointment of parish council representatives – nominations invited
BTCV – re improvements to local environment
NYCC – Children and Young People’s Plan 2008-2011: Consultation
NYCC – 2008 Local Transport Plan Progress Report – Stakeholder Engagement – questionnaire. Councillor Readman to complete
HDC Lisa Wilson – query re Great Ayton Retired People Forum. It was thought Mrs J Peacock might be the person to contact
Scouts – request to hold cake stall 10.5.08. Approved
Mrs J Roberts – re trees on river side. A letter would be sent saying that the Parish Council was sorry but the decision to cut down the trees had been taken before her letter arrived
The following items of information were received:-
Hambleton Local Development Agencies – Community News
The Community Care Association – routes of regular shopping trips
NYMNPA – Northern Parish Forum – notes of last meeting; request for agenda items for next meeting 20.5.08; Planning Committee agenda for meeting 17.4.08
CPRE – Countryside Voice magazine; notification of branch AGM 24.6.08
Redcar and Cleveland Borough Council – LDF newsletter
NYCC – brochure – Services and Activities for Children, Young People and Families in the Stokesley area
ITV Productions – advertising Great British Body Roadshow – 12.4.08 at The Sage
HDC – Guide to Personal and Prejudicial Interests
NYCC Pension Fund – Employee’s Guide; Nominated Partner Form; New Look Scheme – monthly forms and employer rates; Final 2007 Triennial Valuation Report; NYPFOG agenda for meeting 25.4.08, minutes of March meeting
HDC Amanda Madden – RHE Update; OwnHome product information
HDC John Proud – notification of website www.litteraction.org.uk - creating community of litter pickers
NALC – invitation to conference
CPRE – invitation to meeting 13.5.08 re Vision Statement; invitation to renew membership £28 per annum
Planning applications
*Application for construction of an entrance porch– amended details – Heatherley, Dikes Lane
*Application for listed building consent for alterations to existing domestic garage, gazebo and conservatory and construction of a detached domestic garage – amended plans – Ayton Hall
Single storey extension to existing detached domestic garage – 13 Guisborough Road. The Parish Council declared an interest. The Council had no objection if the building was to be used as a garage, but if it were to be put to any other use parking would be an issue
Conservatory extension to existing dwelling – 49 Roseberry Crescent. No representations
Alterations and extensions to existing dwelling – 77 Newton Road. No representations
Dormer extensions to existing dwelling – 80 Marwood Drive. No representations
*Delegated decision – date for comment passed
Applications approved
Application for listed building consent to install a handrail and external letterbox – Friends Meeting House
Alterations and extensions to existing dwelling – 31 Roseberry Avenue
Site visit Monday 28th April 2.35 pm
Retrospective change of use of domestic land to the storage of caravans – Greenhow Moor Farm
Fete
Councillor Waters would ask the young footballers if they would do the collection
Matters arising from the Annual Public Meeting held on 19th March 2008
There was nothing arising which had not already been dealt with at the meeting
Annual accounts for consideration
The accounts were approved. Councillors thanked the clerk and her assistant
Councillors’ reports
Councillor Mrs Greenwell had been asked if the verge near the white bridge at the west end of the Low Green was being cultivated. She was advised that the snowberry had been cut back to tidy up the area.
The date for the November meeting was set for 12th November 2008.
The date of the next meeting would be Tuesday 20th May 2008