Minutes of a Meeting of Great Ayton Parish Council
held on Tuesday 21st July 2009 at 7.00 pm
Present
Councillors Mrs F Greenwell, Chairman, J Fletcher, Mrs J Imeson, G Readman, D Conroy. Mr H Atkinson and PCSO Dave Marshall also attended.
Apologies
Apologies for absence were received from Councillors R Kirk and N Waters.
Minutes
The minutes of the meeting held on Tuesday 23rd June 2009 were approved and signed after the addition of “and Stokesley Area Forum” after “the County Committee for Hambleton” in the Ambulance Service minute.
Police Business
PCSO Marshall’s report included 18 incidents of anti-social behaviour and 9 reports of vehicle nuisance.
Respect signs designed by youngsters would be put up in the play area.
A meeting for the residents of Linden Crescent regarding parking on their proposed resurfaced road would be attended by a police representative and Councillor Mrs Greenwell.
Cemetery, Allotments, Play area
Burial of non-residents – minute continued
Allotments – a complaint had been received from HDC Environmental Health Officer about nuisance caused to neighbours by bonfires on the allotments. A letter had been sent to allotment holders reminding them of the rules relating to bonfires and the penalties if nuisance continued
Play area - it would not be possible to move the play equipment without complications and the cost would approach that of replacement. Councillor Readman would investigate “Play Build”, a body which advises on improvements and development of play areas
River
No report
Matters arising from the minutes
Village Hall – there was nothing to report on progress of repairs. It had been noted that a new fence had been erected on top of the bank behind the hall
Highways matters - railings Waterfall Terrace etc – minute continued
Flooding - Storage scheme – the EA would assist, within bounds, with the creation of a storage area; Roseberry Crescent – minute continued; School Lane – Highways would be asked to inspect the underground culvert and storage chamber between Dikes Beck and School Lane. Manhole covers had been blown off by the pressure of water on 17th July. The debris deposited on School Lane would be cleared by HDC Operational Services; Hollygarth bridge – the EA regarded this as a major throttle in times of high river levels. The pipe downstream is the responsibility of Northumbrian Water; Riverbed – the EA would be asked to clear gravel shoals following the recent heavy rain
Beehive bins – minute continued
Archiving of cemetery books, receipt and payment books, and minute books – minute continued
Darlington and Stockton Times – no research had been done
Flower tubs – an appeal for volunteers to look after the flower tubs would be published in the D and S Times
Ambulance service – minute continued
Public conveniences – minute continued
Accounts
*Cancer Research (donation re funeral L Trenholme) 10.00* W Eves & Co Ltd (petrol (direct debit)) 78.16 Sam Turner & Sons Ltd (parts) 77.50 Northumbrian Water (cemetery £7.64, allotments £98.16 (direct debit)) 105.80 Think Interiors Ltd (paint for railings) 33.10 Hambleton District Council (salaries Apr, May, June 2009) 7520.01 Newsquest (Yorkshire & North East) Ltd (job advertisement) 271.86 Eric Harrison (grass cutting) 645.00
Arborcare (tree work) 1470.00 P H Greenwell (work to allotment tap) 38.24 Farmway Ltd (rat poison) 75.10 P Suggitt (River Warden Contractor duties May, June, July 2009 £187.50, work
on riverbanks £120)307.50 Richard Collins (grave digging) 80.00 M A Fletcher (reimburse village hall and toilet baskets) 36.27 G Ward & Son (plaque petrol stn bench) 69.00 Cleveland Search & Rescue Team (donation) 100.00 Receipts D Bailey (garage rent) 10.00 HM Revenue and Customs (VAT refund) 1318.39 Cemetery receipts 178.00 A Foster (allot deposit 30A) 10.00 C Impett (allot deposit 47B) 20.00
* paid 25th June 2009
Correspondence
Broadacres – request for permission to hold Road-show on High Green 1 – 4 pm, 19.8.09 - approved
Cleveland Search and Rescue Team – request for financial assistance. Councillor Mrs Greenwell declared a personal and prejudicial interest and left the room while the matter was discussed. It was agreed that £100 be donated
Middlesbrough Council – invitation to add comments to Environment DPD, questionnaire
Girlguiding, Leven Division – request for permission to congregate on High Green 5.9.09 to launch the Girlguiding Centenary celebrations - approved
NYMNPA – request for agenda items for meeting 4.8.09
Vicki Henderson – introduction to new Northern Echo reporter
HDC Andrew Ainslie – a request, via HDC, for extra cleaning of the High Green had been received. HDC would be reminded that High Green and environs were on the street sweeping schedules to be cleaned each day
NYCC – request for nominees for election of parish representatives to Hambleton Area Committee. Councillor Readman was nominated
NYCC – notification of Fun in the Park Sessions to be run by 4Youth Service
Rural Services Network – Primary Health Care and Social Exclusion Project – invitation to take part in call for evidence
The following items of information were received:-
NYCC – notification of road closure C1 near Prospect Farm 16.7.09
CPRE – Overview newsletter
NYCC – agenda for County Committee for Hambleton meeting 6.7.098
NYMNPA – Planning Committee agenda for meeting 16.7.09
Network Rail – notification of closure of railway bridge at Little Ayton during strengthening works from 5.10.09 for 12 weeks
Rural Services Network – call for evidence of impact of recession on rural housing; newsletter; course for public service delivery 22.9.09 in London, £425 + VAT
Rural Services Community – Weekly Rural Focus newsletter x 4
Excellence in Learning – workshop 12.11.09 in Leeds, £239 + VAT
National Council for Voluntary Organisations – invitation to join
Amanda Madden – Affordable Housing Seminar 30.9.09 or 1.10.09
NYCC Pension Fund – change in procedure; drop in sessions 13.8.09 and 13.11.09
Great Ayton Cricket Club – thank you for donation towards drainage costs
NYCC – County Council Overview and Scrutiny Report 2008/9
Planning applications
*Alterations to form 2 dormer window extensions as amended – 8 Sunnyfield. * Date for comment passed
Single storey extension to existing dwelling – The Grange Coach House. Councillor Mrs Greenwell declared a personal interest. No representations
Change of use from residential to office use – 1 Low Green. The Parish Council wished to see this application refused due to the lack of parking
Proposed rear conservatory – 10 Farm Garth. No representations
Part demolition and extension to existing dwelling and construction of a new dwelling – 5 Byemoor Avenue. The Parish Council wished to see this application refused due to it being tandem development, over-development of the site and out of keeping with the surrounding properties.
Plans approved
Proposed felling of a pine tree – 19 Station Road
Single storey extension to existing dwelling and construction of detached domestic garage – 1 Arthur Street
Conservatory extension to existing dwelling – 8 California Grove
Retention of temporary storage unit – 115 High Street
Plans refused
Single storey extension to existing dwelling to form garden room and installation of 7 roof lights – 2 Rawdon House, School Lane
Councillors’ Reports
Parish Councillors reported that the new seats outside the library were wonderful. The holly tree was in need of attention. The path at the Chapel steps was in need of attention.
The date of the next meeting would be Tuesday 18th August 2009