Minutes of a Meeting of Great Ayton Parish Council
held on Tuesday 10th November 2009 at 7.00 pm
Present
Councillors Mrs F Greenwell, Chairman, R Kirk, Mrs J Imeson, G Readman, N Waters and D Conroy.
Insp. Criddle, Sgt. Walther, H Atkinson and P Suggitt.
1.0 Apologies
None
2.0 Minutes
The minutes of the meeting held on Tuesday 13th October 2009 were approved and signed.
3.0 Police Business
3.1. October Statistics
• Sgt. Walther reported that the total crimes were down by 2 on the same period last year, notably there was a good decrease in anti-social behaviour.
• The Council welcomed Insp. Criddle; who has taken up the post of District Commander for Hambleton North and heads up the Safer Neighbour Team in the area.
• Insp. Criddle provided an over view of his activities since joining Hambleton North and confirmed that Great Ayton was a priority ward to the Police.
• Details of the review of roles and responsibilities and various Campaigns were outlined to the Council.
• The Police confirmed that they were working with Broadacres on vulnerable areas, and the Neighbourhood Watch Groups that were still operating.
• The Council asked about the process of reporting recurring incidents. Insp. Criddle suggested that if the matter was not urgent a contact name of the person in the Control Room should be noted and this point of contact used ongoing. Keeping diary sheets of re-occurring incidents would be helpful to the Police.
• Cllr. Mrs Greenwell commented that this all sounded hopeful, but pointed out the anti-social behaviour in cars continued; the Police confirmed they were aware of this.
• The Council asked what was happening to the Respect initiative, Sgt. Walther advised the best results had been seen where parents had got involved with anti-social behaviour. It was recognised that the Problem Solving Group had not met for a while and that a meeting should be arranged.
• The Council asked about Officers on duty, Insp. Criddle mentioned that the Officers were encouraged to be available at the key time based on historical records of anti social behaviour.
3.2. Closure of pathway C/F
• It was confirmed that the pathway between The Hawthorns and Linden Grove had been closed using a fence. Minute concluded.
3.3. Meeting Dates
• Sgt. Walther said that he would try and make sure that either he or a regular known PC attended.
• The Clerk was asked to check dates for 2010 and list those that coincided with Stokesley Parish Council.
3.4. Events 2010
• Sgt. Walther confirmed these had been requested in relation to booking the Police Community Bus.
• Fete Day of 12th June 2010 was added to the list already provided to the Police. The Clerk was asked to check with the Cricket Club and Yatton House for their community dates.
3.5. Letter seeking volunteers to join the Neighbourhood Profile Team
• Sgt. Walther confirmed that this request was in relation to assisting the Police with planning; any volunteers would need to be computer literate.
4.0 Council Services
4.1. Cemetery
• The Cemetery Superintendent had nothing to report.
• Memory Wall – Cllr. Mrs Imeson reported that a local Builder had offered to build the wall for the cost of materials only. The Councillors inspected stone samples and selected the one to be used. It was noted that the wall would be built in 2010 when the weather was better. Minute concluded.
• It was agreed that a new, basic, mobile phone could be purchased for The Cemetery Superintendent.
4.2. List of Work for Probation Services – It was reported that 3 items remained on the list. The Clerk was asked to share the contact details of the Probation Services with the Cricket Club. Minute concluded.
4.3. Allotments – Cllr. Waters reported the high structure was within the permitted guideline, an offer of an alternative site had been made; further response had been received from the concerned party. The Clerk was asked to confirm the Council’s position explaining precedent had been set over many years. Minute continued.
4.4. Waterfall Park – The Urinal has been painted, but it was noted that the gate to prevent access was no longer there. The Clerk was asked to arrange a replacement. Minute continued.
4.5. Play Area
• ROSPA Inspection Report - Cllr. Readman reported there were no high risked items listed, the main issue related to the protective surface, it was agreed Cllr. Readman would meet with Cllr. Conroy and The Cemetery Superintendent to go over the issues and produce a report for discussion. Minute continued.
• Youth Justice C/F – Cllr. Readman reported work had been carried out as part of the reparation order and letters of apology received. Minute concluded.
4.6. The Riverside – It was confirmed the stone would be delivered when payment was received, work could then be completed. Minute continued.
5.0 River
• The River Warden had nothing specific to report. It was noted that approximately 8 tons of gravel shoals had been removed from the river near the Stone Bridge.
6.0 Matters arising from the minutes
6.1. Village Hall
• Repairs- Cllr. Kirk reported on the quotes received and that various options were open to the Council on how to proceed; it was agreed that Cllr. Kirk would meet with Cllr. Mrs. Greenwell and Cllr. Fletcher and produce a report for future discussion. Minute continued.
• Dramatic Society letter – The Clerk was asked to update the Dramatic Society on the Village Hall status. Minute concluded.
6.2. Flood Water Storage Area – C/F
6.3. School Lane Gate – NYCC Highways were checking if they had adopted this, initial reaction is no. The Clerk was asked to contact other sources to determine who owned this. Minute continued.
6.4. Public Conveniences Winter Opening – Cllr. Conroy offered to open/close during the winter. Cllr. Mrs Greenwell would renegotiate costs with HDC. Minute continued.
6.5. Low Green Footbridge – Non Slip Surface C/F
6.6. Winter Salt Bin Roseberry Crescent – NYCC Highways had confirmed it would be acceptable for the Parish Council to maintain the salt bin providing the correct salt was used. The Clerk was asked to confirm the Council would and ask for further details regarding the salt. Minute continued.
6.7. Speed Matrix – A speed matrix had been sited on Guisborough Road and a suitable site on Stokesley Road identified. The Parish Council felt the type used was not as anticipated and a permanent unit that flashed speed was required. The Clerk was asked to follow this up further. Minute continued.
6.8. Dog Fouling Newton/Romany Road – New signs and notices had been placed around the Village, and a request for the Dog Warden to visit at key times requested. Minute concluded.
6.9. Christmas Carols – Time change to 7pm. Minute concluded.
7.0 Accounts
Payments Thompson’s Hardware (Hardware for Cemetery and Plants) 166.88 The Royal Oak (Captain Cook’s Celebration Lunch 41 @ £6) 246.00 Eric Harrison (Grass Cutting Aug/Sep/Oct) 645.00 Mr M Lynch (Refund of Allotment Deposit) 20.00 Mr I Moffitt (Refund of Allotment Deposit) 20.00 Royal British Legion (Remembrance Day Wreath + Donation) 20.00 Paul Suggitt (Hedge Cutting Waterfall Park, Tree Work + Digging out Riverside) 315.00 Hambleton District Council (Payroll Jul/Aug/Sep) 8,021.37 Austick Construction Ltd (Mole Control Works) 172.50 Playsafety Ltd (RoSPA Annual Inspection) 100.05 W Eves & Co. Ltd. (Fuel for Mower) Direct Debit 77.78 MKM Supplies (Stone for the Riverside) 98.33 Mr H Atkinson (Mobile Phone Top Up) 10.00 Mr R Collins (Digging of 2 Graves, Digging and clearing Allotments) 340.00 Mr G A Marwood (Half Yearly Rental Allotment Site) 250.00 Mr P Woodhouse (Gavel) 20.00 Ms J S Cumbor (Phone, Printer Ink, Office Supplies, Stamps for HA) 70.67 Receipts D Bailey (Garage Rent) 10.00 Dramatic Society (Village Hall Rent) 130.00 Cemetery Receipts (Grave Reservations) 122.00 Cemetery Receipts (Funeral Services, Internments) 839.00 Allotments (Rents) 3,400.00 Allotment (Deposits) 200.00 HM Court Services (Reparation Play Area) 135.00 NYCC (Grass Cutting) 2,529.62
8.0 Correspondence
8.1. NYCC – Budget and Council Plan Consultation, feedback requested by 22/01/10
8.2. NYCC – Invitation to Area Committee Meeting 18/01/10
8.3. NYMNPA Local Development Framework – Design Guide Part 1 and 2
8.4. Came and Co. – AVIVA Parish Council Insurance request to quote
8.5. Mrs Best - email regarding Planning Application for Fish and Chip Shop
8.6. HDC & RDC Shared Services Confirmation of road closure for Remembrance Day with signs for end of roads affected.
8.7. NYP – Confirmation of Police attendance for road closure on Remembrance Day with legal notice for signature
8.8. Hambleton Citizens Advice Bureau – Donation request
8.9. NYMNPA – Planning Committee Agenda for 13th November 2009
8.10. CPRE North East – Invitation to Meeting to discuss the CPRE 2026 Vision Statement at Royal Station Hotel, Newcastle on Tuesday 1st December at 6.30pm
8.11. NYMNPA – Northern Area Parish Forum Agenda for Meeting Tuesday 17th November at The Moors National Park Centre, Danby at 7pm
8.12. NYCC – Road Closure C1 Great Ayton Junction to Ingleby Greenhow Junction and Ingleby Greenhow Junction to Battersby Junction from 12th November to 16th November 2009 (email)
8.13. Northumbrian Water – Notice of feasibility study Roseberry Crescent ref. flooding (email)
The following items of information were received:-
8.14. NYCC – North Yorkshire Credit Union
8.15. Northumbrian Water – Source Magazine
8.16. Institute of Groundsmanship – Scotsurf Exhibition 11 and 12 November 2009
8.17. Rural Action Yorkshire – Country Air Newsletter
8.18. Rainbow Trust – Letter and Brochure re Playground Inspection, Maintenance and Repairs
8.19. Image Playgrounds – Brochure
8.20. Wicksteed Playscapes – Brochure
8.21. White Hill Direct – Outdoor Display Cases (email)
8.22. EMICA – Mail shot for fund raising, business planning and feasibility studies (email)
8.23. Rural Services Community – Weekly News Letter x 3 (email)
8.24. Rural Services Network – Newsletter x 1, request to complete survey for first state of the Rural Services Report (completed by Cllr Fletcher) (email)
8.25. CPRE Countryside Voice Magazine
8.26. NYCC – Local Government Employment Training Course “Understanding the Employer Role” 9th February 2010 in Leeds (email)
8.27. Mr and Mrs Lappin – letter of thanks and appreciation
9.0 Planning applications
9.1. Works to Tree subject to Tree Preservation Order – 1 Old Mill Wynd – No objections
9.2. Proposed crown lifting of sycamore and holly tree – The Vicarage – No objections
9.3. Change of use of shop to fish and chip shop – 109/111 High Street - Invitation to Development Control Committee Meeting Thursday 12th November at 1.30pm at Stone Cross
Approved
9.4. Alterations and extension to existing outbuildings to form single dwelling – Southbrook – Subject to restriction of occupancy to those with local links and need to live in the locality
9.5. Alterations and extension to dwelling - Ryehill Farm
9.6. Proposed porch extension to front of property – 37 Skottowe Crescent
9.7. First floor and dormer extension to dwelling – 52 Wainstones Close
9.8. Proposed replacement of roof from flat to pitched – 3 Romany Road
9.9. Two storey extension to rear and conservatory -18 John Street
Withdrawn
9.10. Proposed demolition of existing garage and construction of extension to existing dwelling – 14 Marwood Drive
10.0 Other Items
10.1. Budget 2010/2011 – Agreed. The Clerk was asked to forward the Precept details for 2010/11 to HDC.
11.0 Councillors’ Reports
11.1. Cllr. Readman
• It was requested if the planning applications could be reviewed before Meetings, it was agreed The Clerk would advise when plans were available for review.
• The Parish Council was thanked for its support with the Captain Cook Day.
• It was reported that the Changing Faces Board on the Low Green was covered in algae, Cllr. Mrs. Greenwell offered to clean it.
• It was reported that the path above the Chapel Steps was worn and needed attention. The Clerk was asked to contact NYCC Highways.
11.2. Cllr. Mrs. Imeson
• It was reported that an article in the Evening Gazette Redcar & Cleveland Council (R&CC) had stated they were looking at protecting important geological and wildlife sites in the region; Roseberry Topping was included in the list of 17 sites. R&CC intended to contact Parish Councils, landowners, community groups and environmental bodies. The Councillors agreed there was a need for vigilance on this matter.
The date of the next meeting will be Tuesday 8th December 2009