Minutes of a Meeting of Great Ayton Parish Council
Held on Tuesday 23rd February 2010 at 7.00 pm
Present
Councillors Mrs F Greenwell, Chairman, R Kirk, J Fletcher, G Readman and D Conroy, H Atkinson, P Suggitt, Sgt D Murray and 4 local residents.
1.0 Apologies
Cllr. Mrs J Imeson.
2.0 Minutes
The minutes of the meeting held on Tuesday 26th January 2010 were approved and signed.
3.0 Police Business
3.1. January Statistics – there was an overall reduction in the total crimes, road traffic collisions and incidents reported for January. Sgt. Murray added that most crimes appeared to be isolated incidents and there was no specific trend.
3.2. Sgt. Murray advised that the Police had increased the patrols along Guisborough Road and that a meeting would be taking place on 24th February to discuss the results of the speed matrix results from the Village. A report would be sent to the Parish Council.
4.0 Council Services
4.1. Cemetery
• Hambleton District Council (HDC) Commercial Waste Clearance renewal was received, 01/04/10 to 31/03/11 would cost £316. It was clarified that this was for the disposal of items that could not be burnt.
• A request had been received to donate a bench with a plaque, similar to one already in place. It was agreed that the Cemetery Superintendent would keep a list of such requests and when 3 had been received these people would be given the opportunity to combine such a donation.
4.2. Allotments
• High Structure – The Allotment Holder (whose garden is being impacted) made representations concerning the situation. The Parish Council agreed that the High Structure should be moved to the opposite side of the garden, steel fencing should not be erected in its place. Cllr. Waters and the Clerk would communicate with the Allotment Holder. Minute continued.
• Letter request for permission for Shed – the request is from the same garden which has the high structure; the shed is acceptable but would need to be in a different location along with the high structure. Minute continued.
• Break Ins – Break ins had taken place on 10th February. 12 chickens and chicken feed had been stolen. This had been reported to the Police, who had promised to visit the owner and to date had not done so; the Clerk was asked to make the Police aware of this. Minute continued.
• HDC Allotment Survey – Cllr. Waters would complete and return by the end of the week. Minute concluded.
4.3. Waterfall Park – The paving slabs at the Urinal had been cleaned. The Urinal information sign and touch up work remain outstanding until the weather improves. Minute continued.
4.4. Play Area
• Maintenance work. Minute continued.
• It was reported that there is evidence of dog fouling. A self closing mechanism was supposed to be fitted to the gate which would prevent dogs from entering should the gate be left open. The Clerk was asked to contact the Blacksmith about the work. Minute continued.
4.5. The Riverside – Maintenance to pathway and steps. Minute continued.
5.0 River
• Gravel had been redistributed to deeper waters. Flow deflector solution outstanding. Minute continued.
• Pruning of tree growth was completed on the Low Green. Minute concluded.
6.0 Matters arising from the minutes
6.1. Village Hall – Work to the kitchen area was taking place. Minute continued.
6.2. Flood Water Storage Area – Cllr. Fletcher confirmed that all parties were waiting for the weather to improve before investigations could progress. Minute continued.
6.3. School Lane Gate – NYCC Highways confirmed a site meeting would take place with Balfour Beatty to discuss a suitable resolution, it was advised any work would not be a high priority. Cllr. Fletcher expressed an interest in attending the meeting, the Clerk was asked to make the arrangements. Minute continued.
6.4. Low Green Footbridge – Non slip surface awaited in the spring. Minute continued.
6.5. Speed Matrix – See comment from Sgt. Murray at 3.2 above. Minute continued.
6.6. Footpath Easby Lane to Suggitt’s Field – Work to be completed by the end of March. Minute continued.
6.7. Footpath behind Cliffe Terrace – Work to be completed by the end of March. Minute continued.
6.8. Block road drains and flooding
• Corner of Newton Road and Station Road - A high pressure jet washer was used to assess the flow along the culvert; this appeared to indicate it was free of debris, although Highways advised they would undertake a camera survey on 25th February. Gullies within the vicinity were checked, and those that were full of debris where cleaned. Cllr. Fletcher advised that David McGloin (HDC) would contact the owner of Cleveland Lodge concerning the cleaning of the small stream and fence area. Minute continued.
• Angrove Close - Cllr. Fletcher reported that a resident had experienced flooding, it was felt that this may have come from the fields Clive Thornton (HDC) was due to meet with the land agents Minute continued.
6.9. Waterfall Terrace – Highways confirmed that they anticipated completing the re-setting and re-pointing of the coping stones by the end of March. Minute continued.
6.10. Spence Court – Broadacres confirmed that they had put up a No Parking sign and were in discussions with adjacent land owners concerning other solutions. Broadacres stated that until recently they had thought the land at Spence Court was adopted hence they had not gritted or cleared snow from the area, they have since investigated this and find they do own the land and for the future acknowledge it would be their responsibility. Broadacres commented that Hollygarth was a public right of way and therefore not their legal responsibility, the Parish Council felt this was not the case and requested that the Clerk respond. Minute concluded.
6.11. Yatton House Lease – Lease renewal documentation outstanding. Minute continued.
6.12. Problem Solving Group (PSG) - Dog Fouling – Cllr. Mrs. Greenwell reported that the HDC Street Scene Manager had attended the PSG, a competition had been put in place with the Village Schools to produce a poster for the Village, dog wardens would visit the Schools to provide information, a new hard hitting poster, further leaflets and posters are available from HDC. The Clerk was asked to convey this to the residents that attended the January Meeting. Minute concluded.
7.0 Accounts
8.0 Correspondence
Payments P. Greenwell (Christmas Events Expenses) 200.00 G Ward & Son (Repairs to Urinal Door) 101.20 Farmway (Rat Poison) 64.39 Information Commissioner’s Office (ICO Registration) 35.00 Wigin Landscaping (Collection and planting of Cherry Tree) 70.00 Bilsdale Tree Services (Laying of Hedge at front of Yatton House) 614.80 Quiescent (Website Services, yearly fee) 146.88 Ms J. Cumbor (Royal Oak for Annual Parish Dinner, Xmas Gifts for helpers) 482.89 H. Atkinson (Mobile Phone top Up) 10.00 R. Collins (Hole Digging for Cherry Tree, High Green) 80.00 P. Suggitt (Tree pruning Low Green) 360.00 P. Suggitt (Trimming of hedges Stone Bridge, removals Village Hall to Captain
Cook’s Museum Shop and Jet wash flags around Urinal, Waterfall Park)120.00 BE Johnson Builder (Payment on Account for Village Hall 5,000.00 Total 7,285.16 Receipts Grave Reservations 122.00 D Bailey (Garage Rent) 10.00 Cemetery Receipts (Feb) 277.00 Reimbursement of Annual Dinner (Cllrs Kirk/Readman/ Mrs Imeson & Clerk) 180.39 Yatton House (Hedge laying contribution) 600.00 Total 1,189.39
8.1. Hambleton and Richmondshire District Councils – Review of services, survey concerning use of printing, graphic design, IT support, telephone services. The Clerk was asked to complete the survey.
8.2. The Rotary Club of Guisborough & Great Ayton – Request to erect a tent on the High Green on 17th April for Stroke Awareness Day. The Clerk was asked to confirm that this was acceptable.
8.3. Royal Air Force Leeming – Letter of introduction and request to develop links between the Parish Council and Leeming Station. The Clerk was asked to write and solicit Fete involvement.
8.4. Captain Cook School Room Museum Trust – Support request for funding from Heritage Lottery to make improvements at the Museum. The Clerk was asked to write a letter of support.
8.5. Priory Woods School for Special Needs – Request to hold Duck Race after Easter. – The Clerk was asked to confirm that this was acceptable and request notification of the date.
8.6. Mrs Forder - Letter regarding Dog Fouling. Mrs Forder attended the meeting and expressed her concerns about the high levels of dog fouling (17 piles had been seen whilst walking from the Romany Road area down to the bottom of the High Street) and felt this was a shame for a tourist Village; she hopes that the Parish Council are able to find new ways to tackle this problem.
8.7. NYMNPA – Northern Area Parish Forum Agenda.
8.8. NYMNPA – Planning Meeting Agenda.
8.9. NYMNPA – Small Scale Enhancements Scheme, assistance with small projects where total project costs are £5,000. The Clerk was asked to forward the information to Mrs Loftus in relation to the Great Ayton Station Project.
8.10. HDC – Stokesley Area Forum 22nd March at 7pm in Stokesley Town Hall, plus poster.
8.11. HDC – Stokesley Engage Event 26th March, activities for the over 50’s, plus poster.
8.12. HDC – North Yorkshire Housing Strategy consultation period to end on 31st March.
8.13. Tourist Information – Request to use the High Green for Yorkshire Day on 31st July between 10am-4pm. The Clerk was asked to confirm that this was acceptable.
8.14. United Utilities/Balfour Beatty – Gas Works, Guisborough Road/Bridge Street Road closures. The Clerk clarified that the road closures would not impact the Bridge or the High Street.
8.15. APEM Ltd/ Environmental Agency – Survey to be carried out on the River Leven river banks.
8.16. HARP – Booklet relating to the Government Mortgage Rescue Schemes. The Clerk was asked to share this information with the Library.
The following items of information were received:-
8.17. Marshalls – Publicity mail shot with brochure.
8.18. Spinal Injuries Assoc. – Details for publication in Parish Magazine or Notice Board to enlist people to raise money by holding “The Great British Fish and Chip Supper” on 21st May.
8.19. NYCC – Temporary Road Closure Arthur Street 24th February.
8.20. NYCC – Pension Matters Newsletter.
8.21. NYMNPA – Parish Newsletter.
8.22. Scouts – Notification of events Cake Stall on 15th May and Duck Race on 23rd May.
8.23. Rural Services – Newsletter plus details of new features on website.
8.24. AMT – Requesting examples of good practise and innovation of town services.
8.25. Towns Alive – North Yorkshire Shop Local Seminar at Knaresborough on 25th February.
9.0 Planning applications
9.1. Proposed two storey side extension to existing dwelling – 3 Addison Road – No Observations.
9.2. Proposed works to two lime trees – Ayton Hall – No plan or report from an arboriculture consultant.
9.3. Proposed replacement roof – 7 Greenacre Close – No Observations.
9.4. Proposed roof dormers on front elevation – 33 Newton Road – No Observations.
9.5. Proposed alterations and extensions to existing dwelling – 48 Marwood Drive – No Observations.
9.6. Proposed rear ground floor kitchen extension at existing dwelling – Herdholt – No Observations.
Approved
9.7. Demolition of car port - 71 High Street
9.8. Creation of new drive, retaining walls, new gates and stone piers to facade – 71 High Street
9.9. Single storey extension to existing Health Centre
9.10. Proposed replacement of flat roof with pitched roof – 3 Byemoor Close
Refused
9.11. Alterations and extensions to former farm buildings to form conference facilities with associated tea room and car parking – East Angrove Farm
Withdrawn
9.12. Loft space conversion with dormer windows to front and rear – 18 Angrove Close
10.0 Other Items
10.1. Christmas Events – Income/Expenditure - Noted. Cllr. Mrs. Greenwell had received a thank you letter from Cleveland Search & Rescue for the donations collected at the Carol Service.
10.2. Missing Manhole Cover – Easby Lane – A manhole cover was missing on the verge on the right hand side going towards Easby. Highways had been advised and would be attending to this as soon as possible.
10.3. Fly Tipping – Frankfield Place and the Allotments – A resident advised that furniture and rubbish had been left in Frankfield Place, this was reported to HDC and removed immediately. Additional furniture had also been left at the Allotments, the Cemetery Superintendent was arranging for this to be removed.
10.4. Cemetery Rates – it was agreed to increase these by 2% in line with the Budget. The Clerk was asked to communicate the rise to all concerned and for next year investigate the charges for validity with HDC and Funeral Directors.
10.5. APM – Sgt. Murray confirmed that the Police would provide a short talk. The Clerk was asked to contact the HDC Street Scene Manager to see if he would be willing to give a talk on developments concerning dog fouling.
10.6. Fete – The theme for the Fete was confirmed as Celebrations through the years. Letters relating to the Fete had been sent out, some responses had been received the rest were awaited.
11.0 Councillors’ Reports
No items to report.
The date of the next meeting will be Tuesday 23rd March 2010, in the Captain Cook Museum Shop.