Minutes of a Meeting of Great Ayton Parish Council
Held on Tuesday 23rd March 2010 at 7.00 pm
Present
Councillors Mrs. F. Greenwell, Chairman, Mrs. J. Imeson, R Kirk, J Fletcher, N. Waters and D Conroy,
Inspector Criddle, and Mr. H. Atkinson.
1.0 Apologies
Cllr. G. Readman.
2.0 Minutes
Minutes - The minutes of the meeting held on Tuesday 23rd February 2010 were approved and signed.
3.0 Police Business
• Total crimes were a third down on the same period last year. It is anticipated the final yearly figures will be approximately the same as the previous year, although this is down on 3 to 5 years prior. Cllr. Mrs. Greenwell asked how this compared to other areas; Insp. Criddle said it was difficult to compare, but trend wise similar.
• Insp. Criddle advised the Spring Campaign was under way, the priorities are safer roads, motor cyclists and anti social behaviour. Cllr. Waters highlighted that the pavilion in the football fields is an area youths use to congregate during the light nights and tends to suffer damage.
• Cllr. Fletcher commented that anti social behaviour appeared to have decreased on the High Green and the residents feel things are a lot better, the Police were praised for their work in the area.
4.0 Council Services
4.1. Cemetery
• The Cemetery Superintendent reported that servicing and repairs to equipment had been taking place.
• Yuill Homes had written concerning the present state and maintenance of 4 trees on the boundary with the proposed residential development site at Linden Close. Permission was requested to remove ivy from 2 of the trees to enable a report from their Arboriculture Consultant; a horse chestnut tree had bleeding canker and is dangerous, removal was recommended. All costs relating to reports, tree maintenance and replacement would be met by Yuill Homes. It was agreed the Yuill should proceed with the removal of the ivy and the removal and replacement of the horse chestnut tree. Minute continued.
4.2. Allotments
• High Structure and Shed – Cllr. Waters had met with the Allotment Holders and a resolution achieved to the satisfaction of both parties; including the erection of an additional shed. Minute concluded.
• Flooding – A water pipe had burst near Allotment No. 77, this had been repaired. Minute concluded.
• Break Ins – Police had visited the owner of the stolen chickens and feed during the week ending 21st March. Insp. Criddle said this should not have taken so long and would investigate and respond. Minute concluded.
• Skip – Permission was granted for a skip; the Clerk was asked to arrange. Minute concluded.
4.3. Waterfall Park
• Work to the Urinal information sign and gate outstanding, a request for this to be completed by the end of March had been made. Minute continued.
4.4. Play Area
• Turf work completed, other maintenance items remained outstanding. Minute continued.
• Quotes for self closing mechanism received; as these were expensive suggestions were put forward to adjust the hinge pin, or the way the gate hung to see if this would cause the gate to close automatically. The Cemetery Superintendent was asked to contact the Blacksmith about this. Minute continued.
• Police Signs – PC McFarlane had spoken with the Cemetery Superintendent about Signs for the Play Area; these were yet to be delivered. Minute concluded.
• No Dog/Dog Fouling Signs – The Clerk was asked to obtain suitable signs for the Play Area. Minute concluded.
4.5. The Riverside
• Maintenance to pathway and steps outstanding due to unfavourable conditions. Minute continued.
5.0 River
• Gravel shoals starting to accumulate following further rain, the Clerk was asked to advise the Environmental Agency. Flow deflector solution outstanding. Minute continued.
6.0 Matters arising from the minutes
6.1. Village Hall
• Repairs - Cllr. Kirk reported the repair works were moving at pace and the rear of the building was starting to take shape. Changes were being requested by The Building Inspector, these requirements were being met; any additional works would be billed separately. Minute continued.
• Drama Rent – It was agreed that the rent for the present period would not be charged. Minute concluded.
6.2. Flood Water Storage Area – Cllr. Fletcher advised a meeting was arranged with Clive Thornton of Hambleton District council (HDC). Minute continued.
6.3. School Lane Gate – Cllr. Fletcher had not been able to attend the meeting held by Highways and Balfour Beatty; results of the meeting had not been received, the Clerk was asked to chase. Minute continued
6.4. Low Green Footbridge – Non slip surface awaited in the spring. Minute continued.
6.5. Speed Matrix – No response had been received concerning the results of the speed matrix boxes on Guisborough and Stokesley Roads. Insp. Criddle advised that they were arranging for a box to be located near the Cemetery on Guisborough Road. HDC and the Police had formed a partnership concerning speeding. The Police would also raise the matter up at the next Problem Solving Group meeting. Minute continued.
6.6. Footpath Easby Lane to Suggitt’s Field – North Yorkshire County Council (NYCC) Public Rights of Way had advised that the work has been postponed due to repairs on other priority high risk areas; these are the pathway from Roseberry Crescent to Roseberry Topping, and a bridleway. The Clerk was asked to write and query why the Parish Council had not been advised before about these additional repairs. Minute continued.
6.7. Footpath behind Cliffe Terrace – See 6.6. Minute continued.
6.8. Block road drains and flooding
• Corner of Newton Road and Station Road – No further information had been received from Highways. Cllr. Mrs. Greenwell reported that during recent rainfall the gully was overflowing leaving standing water at the corner; the River and Stream were not flooded. It was felt that there was still a problem at the corner; the Clerk was asked to raise this matter to Highways. Minute continued.
• Angrove Close – Flooding from fields. Minute continued.
6.9. Waterfall Terrace – See 6.6. Minute continued.
6.10. Yatton House Lease – Yatton House asked for the Lease to be for more than 2 years owing to the Council’s request to pay all fees. Cllr. Kirk offered 3 years which was accepted. Documentation outstanding. Minute continued.
6.11. Dog Fouling – The Clerk reported two further complaints had been received. The writers had also written to the Dog Warden directly, who had stated this was not their area. The information was forwarded to the Street Scene Manager at HDC, who said that he would contact the Dog Warden as this is their area; a response would be sent to both the complainant and the Parish Council. Minute continued.
6.12. Highways and NYCC had advised works originally scheduled for March would all be delayed into the next Financial Year; this was due to other risk areas being attended. The Councillors commented that slippy roads signs had appeared around the Village. Highways had not advised these would be put up, nor did the Councillors have any knowledge of incidents that would require the signs. Complaints were being received from people about the signs. The Clerk was asked to write a letter enquiring about the purpose of the signs and state the Councillors would rather the money have been spent on outstanding works than these signs. Minute concluded.
7.0 Accounts
8.0 Correspondence
Payments Richard Collins (Grave digging x 2) 160.00 Sam Turner (Service & Repairs to Cemetery Lawn Mower, Pruning saw) 431.96 G. Frankish (Salt for Salt Bin) 10.00 Ms J S Cumbor (Ink, Phone, Stamps, Mileage for Printer repair) 108.77 Talintyre Joinery & building Services (Village Hall Cupboard) 309.00 BE Johnson (Payment on Account Village Hall) 5,000.00 BE Johnson (Extra items Village Hall drainage works/blocking up chimney breast) 1,326.82 Total 7,346.55 Receipts Grave Reservations 61.00 D Bailey (Garage Rent) 10.00 Reimbursement of Annual Dinner (Cllrs Fletcher/Waters & Mrs Greenwell) 154.62 Cemetery Receipts (March) 1,241.00 Total 1,466.62
8.1. Great Ayton & District Conservative Club – Request to erect a shelter on the High Green on 19th June to hold a coffee morning as part of their Centenary Celebrations. The Clerk was asked to confirm that this was acceptable.
8.2. David Harrison – The visit from the Vintage Tractors would provisionally be 21st June at 4pm. Marie Curie donation of 2009 by the Parish Council not cashed. It was agreed that the donation from 2009 would be added to any donation given in 2010.
8.3. Yorkshire Local Councils Association (YLCA) – Invitation to become a member. It was agreed not to join.
8.4. NYCC – Traffic Management Course for Organisers.
8.5. NYCC – Notification of “hole” at Langbaurgh Ridge refill site and actions to be taken. The Clerk was asked to obtain a grid reference of the exact location.
8.6. NYCC – Hambleton Area Committee Meeting Agenda for 22nd March.
8.7. NYCC – Temporary road closure Little Ayton Lane and Cross Lane for winter damage repairs on 15th March.
8.8. NYCC – Road Closure Bridge Street 5th April to 30th June – Gas Works.
8.9. NYCC – 95 Alive poster “Clunk click every trip”.
8.10. NYCC – Advice of tree preservation and revocation order for 2 trees at Pinchinthorpe Hall made by North York Moors National Park Authority (NYMNPA).
8.11. NYCC – Review Passenger Transport Services, September 2010. To be raised at the Annual Parish Meeting.
8.12. York & North Yorkshire Playing Fields Association – Survey concerning the provision and state of play areas and fields. The Clerk was asked to complete.
8.13. HDC – Stokesley eng-AGE Information Day to promote services, facilities and benefits at Stokesley Town Hall on 26th March 10am to 1pm; plus poster.
8.14. HDC – Stokesley Area Forum, cancellation of Meeting on 22nd March.
8.15. HDC – Parish Newsletter for March.
8.16. HDC – Affordable Warmth and Fuel Poverty update, offer to provide a short presentation.
8.17. NYMNPA – Agenda for Meeting on 15th March.
8.18. NYMNPA – Agenda for Planning Meeting on 11th March.
8.19. NYMNPA – Local Development Framework Design Part 3 Trees and Landscape, plus copy of Natural England’s practical guide to duty of regard for statutory landscape designations.
8.20. Redcar & Cleveland Borough Council (R&CBC) – Adoption of Great Eston Design Code Supplementary Planning Document, copy can be viewed on the Council’s website.
8.21. Rural Action Yorkshire – Participatory Budgeting Meeting Invitation for 24th March.
8.22. Rural Services Network – Parish Newsletter March, inc. items concerning proposed extension to the Yorkshire Dales, and cash for volunteer litter wardens through CPRE program.
8.23. Society of Local Council Clerks (SLCC) – Invitation to Burial Transfer Course 4th May.
8.24. Middlesbrough Police – Door step crime advice and poster.
8.25. Campaign to Protect Rural England (CPRE) – Quarterly Newsletter.
Following items of information were received:-
8.26. Wicksteed Playscapes – Live Wire Magazine
8.27. External Environment Product Review – Product adverts for hard and soft landscaping, parks and play areas, notice boards etc.
8.28. Civic Pride UK – Hanging baskets for hire.
8.29. Whitehill Direct – Waterproof outdoor notice boards.
8.30. Glasdon – Brochure of Products for Local Council.
9.0 Planning applications
9.1. Proposed works to two lime trees (photographs) – Ayton Hall – No Observations.
9.2. Proposed works to 4 trees – 4 Old Mill Wynd (additional information) – Request comments from HDC’s Arboriculture Consultant.
9.3. Proposed loft conversion with dormers to front and rear of existing dwelling (amended plans) – 8 Angrove Close – No Observations.
9.4. Proposed loft space conversion with dormer windows to front and rear – 18 Angrove Close – No Observations.
9.5. Revised application for extension to rear of existing dwelling – 41 Wainstones Close – No Observations.
9.6. Proposed conservatory extension to rear of existing dwelling – 21 Marwood Drive – No Observations.
9.7. Proposed demolition of existing garage, construction of annexe extension and new garage – The Bungalow, Station Road – No Observations.
Approved
9.8 Proposed construction of replacement garage – 72 Marwood Drive
9.9 Proposed works to hedge and removal of trees in hedge – 69a High Street
Withdrawn
9.10. Loft conversion with dormer windows to front – 3 High Street
10.0 Other Items
• APM Speakers – Sgt. Murray and John Proud had confirmed their attendance.
• Fete – The Clerk gave an update of Fete preparations, including an offer from the Workingmen’s Club to pay 50% of the Band costs, St John’s Ambulance to provide First Aid, and a Vintage Car to head the Parade. It was noted that responses for stalls and floats was slow.
• External Audit Appointment - It was agreed that Mike Beeforth should be invited to carry out the Audit.
11.0 Councillors’ Reports
• Cllr. Mrs. Imeson commented that NYCC had adopted Hollygarth when the additional houses (towards Bridge Street) were built and the bridge made wider.
• Cllr. Conroy commented that the field behind Roseberry Crescent had changed ownership. Cllr. Kirk advised that a number of residents in Roseberry Crescent had got together to purchase the field, it was not clear what they intended to do with this; a change of use may need Planning Application.
• Cllr. Fletcher advised that an application had been prepared to put forward to NYCC Leader Project for work to the footpath in the Hall Fields, which would include new kissing gates, pathways and some new fencing.
• Cllr. Mrs. Greenwell reported that the Water Board had put plans in place to deal with the flooding in Roseberry Crescent. A large storage tank (capacity 2,000 tons) was being considered, full details are not available.
The date of the next meeting will be Tuesday 20th April 2010, in the Captain Cook Museum Shop.