Minutes of a Meeting of Great Ayton Parish Council
Held on Tuesday 20th April 2010 at 7.00 pm
Present
Councillors Mrs. F. Greenwell (Chairman), R Kirk, J Fletcher, N. Waters, G. Readman and D Conroy,
Sgt. N. Walther, Mr. H. Atkinson and 2 members of the Public.
1.0 Apologies
Cllr. Mrs. J. Imeson. Apologies also received stating Cllr. Kirk would be 15 mins late and Cllr. Waters would need to leave at 8.00pm.
2.0 Minutes
The minutes of the meeting held on Tuesday 23rd March 2010 were approved and signed.
3.0 Police Business
3.1. March Statistics
A total of 22 crimes had taken place in March; some arrests had been made, a few had resulted with charges being brought. It was noted some crimes were cross border. It was anticipated that the final yearly figures would be 20% down on the last 2 years. Cllr. Mrs. Greenwell praised the Police for their work.
3.2. Speeding and Speed Matrix
• Agreement was reached for the Police to apply for temporary speed matrix boxes for Guisborough Road, Newton Road, and Easby Lane; the Parish Council would support the requests.
• It was confirmed the Police were following up speeding on Stokesley Road in line with the requests from the Road Safety Group.
• Cllr. Fletcher commented that he was aware a few permanent speed matrixes existed in the North Yorkshire Area; these were due to special circumstances. It was not the County Council’s general policy to fund these.
4.0 Council Services
4.1. Cemetery
Ivy had been taken off the trees in the Cemetery but nothing felled. Minute continued.
4.2. Allotments
A resident of Skottowe reported a fire at the Allotments to the Police; this had been started by children who were carrying out work for a relative. Other Allotment Holders on site prevented the fire being out of control. The Cemetery Superintendent and the Police both attended site. The children have been told not go in the Allotments.
4.3. Waterfall Park
Work to the Urinal information sign and gate was complete. Cllr. Fletcher has requested that the bottom part of the Urinal be painted black, plus areas were paint had flaked be touched up. Minute continued.
4.4. Play Area
• The tyres and paint work remain outstanding. Minute continued.
• The Blacksmith had tilted the gate; rubbers stoppers would be attached to stop the noise. Minute concluded.
• The respect signs had been erected in the Play Area. Minute concluded.
• No Dog/Dog Fouling Signs – Signs had been put up but pulled down, the Clerk was asked to obtain a notice board to put the signs on. Minute concluded.
4.5. The Riverside
The ground was drying; work to the pathway/steps would be carried out as soon as practical. Minute continued.
4.6. Flower Tubs
It was reported that 3 sponsorships were not going to be renewed, the Clerk was asked to approach Village Traders for new sponsorships. Minute continued.
5.0 River
• The gravel shoals had been reported to the Environmental Agency who had said they would investigate. The flow deflector solution remained outstanding. Minute continued.
• It was advised the River Warden had commenced work activities along the River.
6.0 Matters arising from the minutes
6.1. Village Hall – Repairs - Cllr. Kirk reported works continued. Minute continued.
6.2. Flood Water Storage Area – Cllr. Fletcher reported this was still in hand. Cllr. Waters added that the comment made at the Annual Parish Meeting about the area self draining was valid and perhaps only an inlet would be required. Minute continued.
6.3. School Lane Gate – Highways had advised this would be looked at; it was not top priority and could be some time. Cllr. Fletcher suggested that perhaps all that needed to happen was the padlock to be removed. Minute continued.
6.4. Low Green Footbridge – Highways confirmed the non slip surface would be fitted next week. Minute continued.
6.5. Footpath Easby Lane to Suggitt’s Field – Public Rights of Way had advised this work would be prioritised at the next meeting (Friday). Minute continued.
6.6. Footpath behind Cliffe Terrace – See 6.5. Minute continued.
6.7. Blocked road drains – Corner of Station and Newton Road - Highways advised that they had jet washed/cleaned the gully and would check again when next in the area. The Councillors felt this was still not enough, but agreed to wait until the next heavy rainfall to see what happened. Cllr. Fletcher confirmed that the owners of the estate fence had agreed to carry out work to the fence. Minute continued.
6.8. Flooding from Fields – Angrove Close – Results of the discussions between Hambleton District Council (HDC) and the field owners remained outstanding. Minute continued.
6.9. Waterfall Terrace – Some coping stones had been re-pointed; the Clerk had advised Highways not all had been done. Minute continued.
6.10. Yatton House Lease – Documentation outstanding. Minute continued.
6.11. Dog Fouling and Fly Tipping
• Various emails and phone calls had been received by the Clerk concerning dog fouling around the Village. The matter had been discussed extensively at the Annual Parish Meeting held the previous week. Minute concluded.
• Reports of fly tipping in Frankfield Place and the lay-by on Middlesbrough Road had been received; information had been passed on to HDC who had arranged for the sites to be cleared. The Councillors felt it was important to react quickly to fly tipping to prevent this becoming the norm. Minute concluded.
• Mr. Hamer made representations to the Parish Council concerning dog fouling and dogs off lead in the football fields. It was reported that the Club was very successful and now had 8 Junior Teams, with at least one in a cup final. The Councillors commented that Mr. Hamer was doing a great job. Assistance from the Parish Council was sought to help fence off areas to keep dogs away from the pitches. A drawing was submitted with suggested locations for fences and gates. The Parish Council said they would have to look at the documentation relating to the lease of the fields to see what could/couldn’t be done. The Parish Council agreed to pay for a 5 bar gate (the Football Club would put in place) and provide 6 x A3 sized posters concerning keeping dogs under control; the Clerk was asked to arrange these items. The Football Club were given permission to fill in the gap near the other gate. It was noted that HDC had agreed to provide a dog fouling bin for the area. Minute concluded.
7.0 Accounts
8.0 Correspondence
Payments H. Atkinson (Mobile Phone Top Up) 10.00 W. Eves & Co Ltd (Petrol) Direct Debit 88.60 Service Cleaners (Village Hall Curtains) 214.80 P. Suggitt (Feb/Mar/Apr River Warden, Removal of ivy/soil/rubbish Village Hall) 247.50 Richard Collins (Grave digging x 1) 80.00 Northumbrian Water (Allotments water supply) Direct Debit 81.35 Northumbrian Water (Cemetery water supply) Direct Debit 6.98 Phillip V Rotheram (Painting in the Pay Area, and Urinal and gate) 840.99 Thompsons Hardware (Cemetery and General Misc items) 80.46 PH Greenwell Contractors (Pipe work Allotments, Supply of lamps for Xmas Tree) 330.94 Teesside Insurance (Insurance for the Cemetery Tractor) 274.82 Hambleton District Council (Cemetery rates) 92.12 Hambleton District Council (Wheeled bin hire, collection, disposal - annual chg) 371.30 Sam Turner (Service & sharpen rotary mower and strimmer, spit drain and posts) 290.23 CL Prosser (Skip Hire for Allotments) 176.25 Farmway (Rat Poison, Allotments and Gloves, Cemetery) 68.32 Campaign for Protect Rural England (Yearly Subscription). Not to be renewed 0.00 Total 3,254.66 Receipts Grave Reservations 62.00 D Bailey (Garage Rent) 10.00 Cemetery Receipts (Apr) 118.00 Flower Tub renewals x 2 30.00 Total 220.00
8.1. Mrs Bailey – Footpath access Little Ayton to Easby, Great Ayton to Stokesley via Ayton Firs. The Clerk reported that a fence over the footpath to Easby had no stile and was unsafe to climb over, a field on the Stokesley footpath had been ploughed over. The Clerk had reported to Public Rights of Way who would contact the land owners asking for the fence to be made safe and the path over the fields reinstated.
8.2. North Yorkshire County Council (NYCC) – Grass Cutting Contribution. A letter had been received from NYCC stating their contribution to grass cutting would be reduced to 6 cuts per year, The Parish Council agreed to continue paying the Contractor for 12 cuts.
8.3. NYCC – Pension Fund Drop In Session dates for the new year, plus retirement leaflet.
8.4. NYCC – Minerals & Waste Development Framework. It was agreed to put up the Poster in the notice board.
8.5. NYCC – Hollygarth road adoption (email). Highways had written and advised that nothing was adopted in Hollygarth Estate; this had been checked out with County Information Services.
8.6. NYCC – NY Time article about Great Ayton, emailed to Councillors. The Councillors welcomed the article and would respond by email to the Clerk with any changes.
8.7. Broadacres – Hollygarth and Spence Court – Road adoption, winter maintenance and signage. Broadacres had advised that they would be meeting in the summer concerning the Adult Strategic Partnership and they would look to review the winter maintenance service.
8.8. Hambleton District Council (HDC) Communications Unit - Posters Dog Fouling and Flavours of Hambleton Awards 2010, NSPCC. Leaflet about Leisure Centres. Posters to be put up in the notice board.
8.9. HDC – Stokesley eng-AGE Poster. Dates now passed, the poster had been placed in notice board.
8.10. HDC – Dog Fouling Campaign and Press Release information.
8.11. HDC – Registration of change of address 17 Arthur Street to 1A and 1B John Street.
8.12. HDC – Parliamentary Election Notices. Posters had been placed in the notice board.
8.13. North York Moors National Park Authority – Leader Small Scale Enhancements Scheme. The Clerk was asked to respond and point out that Great Ayton was a rural village, not an urban town.
8.14. NYMNPA – Agenda for Planning Meeting on 15th April.
8.15. NYMPNA – Parish & Community Newsletter.
8.16. NYMPNA – Minutes from February Northern Area Forum Meeting, and notice for next Meeting on 27th. Poster to be put up in the notice board.
8.17. Alzheimer’s Society – Posters seeking volunteers.
8.18. Stokesley & District Community Care Assoc. – Community News Letter, includes item about grants available for Stokesley & Great Ayton areas to assist improving facilities for young people. Invitation to include articles for the next quarter and the “Listening Tape” service. The Clerk was instructed to arrange an article when the work at the Village Hall was complete.
8.19. Redcar & Cleveland Borough Council (R&CBC) – Adoption took place on 4th March 2010 of the Landscape Character and Residential Extensions and Alterations SPDs.
8.20. Middlesbrough Council (MBC) – Notice of consultation period 12/04/10 to 10/05/10 in relation to the Affordable Housing Supplementary Planning Document, copies available on the website.
8.21. MBC – Adoption of Local Development Framework.
8.22. Campaign to Protect Rural England – Fieldwork Magazine.
8.23. Society of Local Council Clerks (SLCC) – Invitation to Working with your Council Course 18th May and 22 June. The Parish Council agreed the Clerk should attend.
8.24. North Yorkshire Fire & Rescue Authority – Draft Integrated Risk Management Plan Consultation Summary. Invitation to provide views on the proposed risk management objectives and priorities for the next 3 years.
8.25. Allianz Insurance plc/AON – Quotation for Insurance for the coming year.
8.26. Head of Parliamentary Affairs, Micropower Council – Email soliciting endorsement for Microgeneration Manifesto.
8.27. Balfour Beatty & Cllr. Mrs. Moorhouse – High Street Road Closure.
8.28. Ms. J. Roberts – Follow up of items from APM.
8.29. CE Electric – Notification of email address for reporting problems due to overgrown weeds and trees at substations and close to overhead power lines.
Following items of information were received:-
8.30. Rural Services Community – 2 x Weekly Newsletters.
8.31. Rural Yorkshire – Enquiry as to why we didn’t renew membership.
8.32. Action for Market Towns (AMT) – Information concerning free access to “Sustainability Toolkit” for Communities and Parish Councils.
8.33. AMT – Invitation to “Attracting and Retaining Visitors to our Market Towns” Seminar in Malton on 13th May.
8.34. Great Ayton Problem Solving Group – Meeting 28th April at 10a.m. in the Methodist Hall.
9.0 Planning applications
9.1. Application to replace extant permission in order to extend the time limit for implementation for Listed Building Consent for alterations to existing domestic outbuildings to form ancillary accommodation as amended by plans received by HDC on 20th March 2007 – Manor House, Low Green (N.B. 10/00713/FUL and 10/00714/LBC). No Observations.
9.2. Proposed single storey extension to existing dwelling and pitched roof to an existing extension 19 Station Road. No Observation; although it might be possible for HDC to make a condition that the shared access road be repaired afterwards.
• Comments from neighbours regarding shared access road.
9.3. Proposed works to 2 birch tress – Riverside, Low Green. No Observations.
9.4. Proposed rear extension (NEW) – 48 Marwood Drive. No Observations.
9.5. Change of use of agricultural land to domestic – 66 to 112 Roseberry Crescent. New owners need to consider the land drainage and should be referred to HDC Engineering Department, Clive Thornton.
9.6. Proposed construction of a general purpose agricultural building – Neatstead Farm, Station Road. No Observations.
Approved
9.7 Proposed roof dormers on front elevation – 33 Newton Road.
9.8 Proposed loft conversion with dormers to front and rear of existing dwelling – 8 Angrove Close.
9.9 Change of use from Class B1 (office us) to Class Sui Generis (beauty salon/complimentary therapy) – 16 High Street.
9.10 Layout out of land and construction of 12 dwellings – OS Field 8315 Linden Grove.
9.11 Proposed replacement of flat roof with pitched roof – 7 Greenacre Close.
9.12 Proposed alterations and extensions to existing dwelling (OLD plans) – 48 Marwood Drive.
9.13 Proposed rear ground floor kitchen extension of existing dwelling - Herdholt, Little Ayton.
9.14 Proposed two storey side extension to existing dwelling – 39 Addison Road.
10.0 Other Items
10.1. Fete
• The Clerk confirmed that 23 Tables had now been booked, and 5 Floats, this was up on 2008 numbers.
• 11am was agreed as the earliest stall holders could set up tables on the High Green, they should not trade until the Fete was officially open which would be after the Parade had arrived.
• 1.00pm was the latest cars would be allowed around the High Green.
• It was agreed that the prizes and ground rent for rides would be discussed at the next meeting.
• The Parish Council agreed not to apply for a road closure, Hi-Viz jackets would need to be available on the day for those helping police the Parade.
• 4 new collection buckets could be purchased for use at the Fete and for Christmas Events.
• Cllr. Fletcher suggested the Clerk invite NYMNPA to join the Fete with their Mobile Display Unit.
10.2. Insurance Quotes
The Clerk advised the existing Insurers AON had sent in a quotation of £3,400. Competitive quotes had been sought, Aviva had quoted £2,900 (which AON were prepared to match) and Zurich £1,600. It was felt the latter may be missing something and the Clerk was asked to investigate further and report at the next meeting.
10.3. Draft Accounts 2009/10
The Draft Accounts were received and approved. The main difference between the budget and actual numbers were due to costs involved with the refurbishment of the Village Hall which had not been planned when the budget was passed.
11.0 Councillors’ Reports
• Cllr. Conroy stated that a tree at the side of the top part of Newton Road (above the garage) was covered in ivy. The Clerk was asked to check and report. Minute continued.
• Cllr. Mrs. Greenwell reported that Graham Donnelly had contacted Cllr. Mrs. Imeson concerning a seat in memory of his Mother, it was stated he would pay for this but had asked with the Parish Council could arrange. The Clerk was asked to obtain quotes for a metal seat. Cllr. Fletcher said he thought that there was space in Waterfall Park for this. Minute continued.
The date of the next meeting will be Tuesday 18th May 2010, in the Captain Cook Museum Shop.