Minutes of a Meeting of Great Ayton Parish Council
Held on Tuesday 1st March 2011 at 7:00 pm
Present
Cllrs: R Kirk (Chairman), Mrs J Imeson, Mrs F Greenwell, G Readman, J Fletcher, N Waters and D Conroy.
Ms J S Cumbor (Parish Clerk), H Atkinson (Cemetery Superintendent)
Others Present: PCSO Jason Lloyd and 4 Members of the Public.
1.0 Apologies
Cllr Mrs Moorhouse
2.0 Declaration of Interest in items on the Agenda
None.
3.0 Members of the Public invited to address the Council
3.1 Library Consultation –Ian Pearce provided an update of the Save Great Ayton Library Group’s activities.
Several meetings had taken place, including a meeting with NYCC. Over 200 questionnaires had been completed. A copy a written Report, which was sent to NYCC, was given to the Councillors prior to the Parish Council Meeting. NYCC had confirmed that it would take two months to go through all the responses received during the Consultation Period. The Parish Council thanked Ian Pearce.
Cllr Kirk confirmed the details of the recent NYCC press release which included NYCC’s recognition of the public’s desire to share the cuts across all libraries as the way forward; NYCC has set aside of fund of £650,000 to fund the libraries whilst solutions were determined.
All Councillors were in agreement that the Parish Council response to the Consultation would be to share the cuts across all the region’s libraries and fully supportive of ongoing talks with all relevant parties to find a suitable way forward for Great Ayton’s Library.
3.2 Mrs and Mrs Thompson made representations concerning a Planning Application at 30 Marwood Drive that could have a detrimental impact on their amenity and concerns of damage to their foundations. The Parish Council confirmed they had expressed similar concerns. Cllr Fletcher advised Mr and Mrs Thompson that there is a “right to of light” and HDC should be encouraged to carry out a light survey. The Clerk advised that the Planning Department had confirmed the Agents for the Applicants were looking into suggested amendments. Cllr Kirk advised Mr and Mrs Thompson to put everything in writing to the Planning Department.
4.0 Minutes
The Clerk’s Report of Tuesday 1st February 2011 was amended at point Small Snow Plough – Action to add “Cllr Readman declined, in view of lack of support from other Councillors”. Following the hand written amendments the minutes of the meeting for Tuesday 1st February 2011 were approved and signed.
5.0 Police Business
5.1 Statistics for February were not available. PCSO Lloyd reported that crime had increased and there had been a spate of vehicle thefts in the North Hambleton Area, in particular four wheeled drive vehicles.
5.2 A copy of Operation Liberal was given to the Councillors. Operation Liberal provides guidance and recommendations concerning doorstep crime to agencies and organisations; copies will be given to Neighbourhood Watch Teams and leaflets will be distributed to houses.
5.3 The Police are assisting HDC with surveillance concerning dog fouling, to date no enforcements made.
5.4 Following the recent acquisition and training of Officers in the use hand held speed guns some speeding enforcements had been successful.
6.0 Cllr Heather Moorhouse
6.1 Youth Club update – It was agreed that Cllr Kirk would find out more information and report back at the next Parish Council Meeting.
6.2 Winter Maintenance – Broadacres. Information concerning Broadacres plans for Winter Maintenance at Hollygarth and Beech Close was provided to the Parish Council prior to the Meeting.
7.0 Council Services
The Report was received; it was resolved to accept the decisions and recommendations detailed in the Report. It was noted that due to bad weather and illness several items remained outstanding. (Attached - click here )
8.0 Matters arising from the minutes (for information only)
8.1. Village Hall – Heaters had been serviced; the Sub- Committee would meet to discuss additional heating requirements. A Contractor had been located to repair the stain glass window. It was noted that the Drama Group had started to clean up the Hall and were perhaps already using it. Minute continued.
8.2 Environmental Agency Flood Defences
8.2.1 Property Protection Scheme Draft Agreement – The Clerk confirmed this had been sent to the Solicitor, along with comments from Councillors. It was felt the Agreement was excessive, the Clerk was asked to request a shorter version. Cllr Readman expressed concerns over the level of administration and the impact on the Clerk’s workload, the Clerk confirmed she was due to have further discussions with the EA concerning this.
8.2.2 Residential Surveys – The Clerk advised that Bob Carrick would attend the next meeting and provide more information.
8.2.3 Commencement of work to create a water storage area at the Riverside – The Clerk was asked to advise the Football Club about the work. Alternative access for the Contractors across Petch’s field was put forward. It was noted that the land needed to be firmer before work could commence.
9.0 Planning Report
The Report was received; it was resolved to accept decisions made in the Report. (attached - click here ).
10.0 Correspondence and Information Report
The Report was received; it was resolved to accept the decisions and recommendations detailed in the Report. (attached - click here ).
11.0 Clerk’s Report
The Report was received; it was resolved to accept the decisions and recommendations detailed in the Report. (attached - click here )
12.0 Accounts Report
The Report was received, it was resolved to approve the payments detailed in the Report. (attached - click here )
13.0 Councillors’ Reports
13.1 Cllr Conroy advised that a new lamp post had been erected close to No 33 Roseberry Crescent Street the dog fouling sign needed to be replaced. Part of the fence was broken in Hollygarth. The Clerk was asked to report both items.
13.2 Cllr Readman asked about the availability of Election Nomination Forms; it was stated that these would be available from the Clerk in a couple of weeks.
13.4 Cllr Waters advised that due to personal reasons he would not be standing as a Parish Councillor in the coming Election.
13.3 Cllr Mrs Imeson reported that hill walkers parking at the Information Car Park did not appear to notice the sign concerning the alternative parking at the Station. The Clerk was asked to arrange for this to be moved so that it was more visible, although it would need to be above head height.
The date of the next meeting will be Tuesday 29th March 2011, venue to be advised when the Agenda published.