Minutes of a Meeting of Great Ayton Parish Council
Held on Tuesday 29th March 2011 at 7.00 pm
Present
Cllrs: R Kirk (Chairman), Mrs J Imeson, Mrs F Greenwell, G Readman, J Fletcher, and D Conroy.
Ms J S Cumbor (Parish Clerk), H Atkinson (Cemetery Superintendent)
Others Present: 1 Member of the Public.
1.0 Apologies
Cllr Neal Waters
2.0 Declaration of Interest in items on the Agenda
None.
3.0 Members of the Public invited to address the Council
3.1 Library Consultation – Jennifer Roberts advised the Parish Council that NYCC’s response to the Consultation was awaited; results were not expected until May. In the meantime the Save Great Ayton Library Group (SGALG) were exploring the opportunity of setting up a Group possibly called “Friends of Great Ayton Library”, charitable status would be sought and the intention was to form a Joint Venture with NYCC to run the Library on a partnership basis. It is not intended that the Community Group will employ the staff or find funds to run the core library services, NYCC should continue to do this; but the Group will provide some additional volunteers and raise money to improve the services and increase income. Many ideas for improving and generating income had been received, all would be considered. 3 Members for the SGALG are attending a Meeting with NYCC on Friday 1st April. The Stream, SGALG website and the SGALG notice board in the Library would be updated with information; SGALG would attend as Guest Speakers the Annual Parish Meeting on 12th April. A further Public Meeting would be held in May. The Parish Council welcomed the update and efforts of the Group.
4.0 Minutes
The minutes of the meeting for Tuesday 1st March 2011 were approved and signed.
5.0 Police Business
5.1 The Statistics for February showed a large increase (11 v. 1) over February 2010. There was no Police presence at the Meeting; PCSO Lloyd had attended the 1st March Meeting and commented thefts had increased.
5.2 Cllr Kirk reported that a resident had lodged a complaint relating to youths causing a nuisance in and around the car park of the Workingmen’s Club; the resident has been encouraged to log all occurrences with the Police. Cllr Kirk would forward written complaints for the Clerk to send to the Police.
5.3 In general it was felt Police presence around the Village appeared to be low. The Clerk was asked to communicate to the Police regarding this, lack of presence at the meeting and the new Structure of the Team at Great Ayton.
6.0 Council Services Report
The Report was received; it was resolved to accept the decisions and recommendations detailed in the Report. It was noted that due to bad weather and illness several items remained outstanding. (Attached - click here )
7.0 Matters arising from the minutes (for information only)
7.1. Village Hall – Cllr Kirk advised that the stain glass window would shortly be repaired (production was under way). He went on to say that it would be sensible to move towards setting up a Village Hall Committee; the Youth Services were keen for this approach as it would tie into grant awards more comfortably. Cllr Mrs Greenwell advised she had visited the Hall with Members of the Problem Solving Group to view the requirements for decorating the Hall, it had been advised that this work would not be suitable for the Youths to carry out. Broadacres offered to provide paint and labour to decorate the rear of the Hall. It was noted that the garden areas would need attention and the railings needed painting; Cllr Mrs Greenwell thought Broadacres may do the painting, Minute continued.
7.2 Environmental Agency Flood Defences
7.2.1 Update - Bob Carrick advised that he had carried many visits to the flood defence locations, including a meeting with the Cricket and Football Club which had been successful in determining access. Work had commenced at The Riverside, this would continue for 3 to 4 weeks. Good progress was being made with Kildale Estates concerning opportunities to build defences further up stream. It was hoped the landowners at Little Ayton would agree to another pipe in their fields. Communications had been made with a resident concerning the culvert at Dump Corner and drainage through to Park Square. Further updates would be provided through the Clerk.
7.2.2 Community Flood Group - Sarah McCrae discussed the desire to set up a Community Flood Group, one resident had already lodged interest. It was agreed that this opportunity should be put on the Agenda for Property Protection Scheme Meeting to be held in April/May. Leaflets concerning Flood Groups were left with the Council.
7.2.3 Property Protection Scheme – Bob Carrick told the Council that the Agency was very excited about the Scheme; the collaboration with a Parish Council would be the first of its kind within the EA. Good progress concerning the Project Scope had been made with the Clerk, including finding a method to identify some of the low income households; although further criteria needed to be identified. The EA were trying to produce an Agreement that would be approximately 15 pages in length. The EA and Representative/s of the Parish Council would hold a Meeting for all 50 households; this would explain the process and obtain sign up to the initial survey. Cllr Mrs Greenwell commented that as this was a Pilot it should be recognised that not everything would go smoothly but the Parish Council were keen and would work to get the right results.
7.3 Youth Club Update – Cllr Kirk had met with Youth Service Representatives from HDC and NYCC. Each Council had grant opportunities that might be possible for both the Village Hall and for equipment in the Play Area. NYCC intended to carry out a survey with the Youths to see what they wanted.
8.0 Planning Report
The Report was received; it was resolved to accept decisions made in the Report. (attached - click here ).
9.0 Correspondence and Information Report
The Report was received; it was resolved to accept the decisions and recommendations detailed in the Report. (attached - click here ).
10.0 Clerk’s Report
The Report was received; it was resolved to accept the decisions and recommendations detailed in the Report. (attached - click here )
11.0 Accounts Report
The Report was received, it was resolved to approve the payments detailed in the Report. (attached - click here )
12.0 Councillors’ Reports
12.1 It was agreed that the venue for Annual Parish Meeting would be The Friends Meeting House on 12th April 2011 at 7pm.
12.2 It was agreed to bring the Annual General Meeting of the Parish Council and the May Parish Council Meeting forward to Tuesday 17th May 2011 at 7pm.
The date of the next meeting will be Tuesday 26th April 2011, venue to be advised when the Agenda published.