Minutes of the Annual Meeting of the Parish Council
Held on Tuesday 17th May 2011 at 7.00 pm
Present
Cllrs: R Kirk (Chairman), Mrs F Greenwell, Mrs J Brown, G Readman, J Fletcher, R Hudson and S Jackson.Ms J S Cumbor (Parish Clerk).
1.0 Apologies
None
2.0 Declaration of Acceptance of Office following Election & Register of Interest Forms
2.1 Cllr Kirk welcomed the return of 3 previous Council Members, expressed a special welcome to the 3 new Members.
2.2 Councillor Declaration of Office Forms were distributed, completed and signed by each Member and counter signed by the Clerk.
2.3 The Clerk handed out the appropriate Register of Interest Forms and requested these be returned by 24th May so that they could collectively be sent the HDC. 5 were handed back on the night.
3.0 Election of Chairman and Vice Chairman, including Declaration of Acceptance of Office
3.1. The Clerk called for nominations of Chairman; Cllr Fletcher proposed Cllr. Kirk, Cllr Readman seconded the proposal. No other nominations were received; Cllr Kirk was duly appointed.
3.2 Cllr Kirk called for nominations for Vice Chairman; Cllr. Mrs. Greenwell proposed Cllr. Readman, seconded by Cllr. Fletcher. No further nominations were received, Cllr Readman was duly appointed.
3.3 Cllr Kirk and Cllr Readman duly completed and signed Acceptance of Office Forms; which were countersigned by the Clerk.
4.0 Appointment of Officer Responsibilities
The following responsibilities were nominated to Councillors and agreed:
4.1 Allotments – Cllr Hudson
4.2 Captain Cook Museum Trust – Cllrs Readman and Fletcher
4.3 Cemetery – Cllr Jackson
4.4 NYMNPA, Northern Area Parish Forum – Cllr Fletcher
4.5 Planning – Cllr Mrs Greenwell
4.6 Parks and Opens Spaces, inc. River and Flooding – Cllr Fletcher
4.7 Play Area – Cllrs Mrs Brown
4.8 Public Conveniences – appointment deferred until the ownership of the premises was transferred.
4.9 Village Hall – Cllrs Kirk, Fletcher and Mrs Greenwell
5.0 Bank Mandate
It was resolved that Cllr Jackson would not be added as a signatory, in preference of the Clerk as Secretary of the Meeting. Cllr Mrs Greenwell declined to be a signatory. All other Councillors agreed and completed the form.
6.0 Adoption of Policies
6.1 Standing Orders – The NALC revision to the Standing Orders were reviewed, it was resolved to make the revision accordingly to Item No. 23 agreeing that 4 Councillors would be required to request a special motion to vary or revoke Standing Orders.
6.2 Financial Regulations – It was resolved to accept the existing Regulations.
6.3 Code of Conduct – It was resolved to accept the existing Regulations.
6.4 Complaints Policy – It was resolved to accept the existing Regulations.
6.5 Press Policy (new) – The Draft Policy was reviewed; it was resolved to accept this.
6.6 Risk Assessment (revised) – The revisions to the Assessment were reviewed; it was resolved to accept this.
7.0 Parish Council Meeting Dates 2012
It was agreed to continue Meetings on a Tuesday evening, following the same pattern of every four weeks. The proposed calendar dates for 2012 were approved.The Parish Council then moved on to the May Monthly Meeting Agenda.