Minutes of a Meeting of Great Ayton Parish Council
Held on Tuesday 3rd January 2012 at 7.00 pm
Present
Cllrs: R Kirk (Chairman), Mrs F Greenwell, Mrs J Brown, G Readman, J Fletcher, and S Jackson.
Ms J S Cumbor (Parish Clerk).
Others Present: Cllr Mrs Moorhouse, Mr M Hamer (Apprentice), the D&S Reporter and 22 Members of the Public.
1.0 Apologies
Cllrs R Hudson and the Police.
2.0 Declaration of Interest in items on the Agenda
Declarations declared and noted with the relevant topic/s.
3.0 Members of the Public invited to address the Council
3.1 See Planning Report – application 11/02762/FUL.
4.0 Minutes
The minutes of the meeting for Tuesday 06 December 2011 were approved and signed.
5.0 Police Business
5.1 The Police Report for December was received. The Clerk was asked to request this type of Report is received with the Statistics each month. Cllr Fletcher said it was important to advise home owners and occupants to leave lights on during the early evenings to help reduce the risk of burglaries.
6.0 Council Services Report
6.1 The Report was received; it was resolved to accept the decisions made in the Report. (Attached - click here )
7.0 Matters arising from the minutes (for information only)
7.1 Village Hall – Carried Forward
7.1.1 Insurance Claim agreed, funds received and work completed. Closed.
7.1.2 Planning Application in process for tree removal at the rear of the Hall. C/Fwd.
7.1.3 Additional ground clearance required after tree removal when the wood chipper will be used. C/Fwd.
7.1.4 Village Hall Notice Board - Grant application forms to be completed/signed when new Bank Account set up. C/Fwd.
7.1.5 Repair and repainting of the iron railings. It was agreed to accept the quote of approximately £300 to repair the railings, the repainting would be carried out “in house” at a later date. C/Fwd.
7.2 S106 Projects – C/Fwd.
7.3 Junior Football Field - GAC&FC grant applications – Cllr Kirk would arrange a Meeting. C/Fwd.
8.0 Planning Report
Planning Report - The Report was received; it was resolved to accept decisions made in the Report (attached - click here ).
9.0 Correspondence and Information Report
The Report was received; it was resolved to accept the decisions made in the Report (attached - click here ).
10.0 Clerk’s Report
The Report was received; it was resolved to accept the decisions made in the Report. (attached - click here )
11.0 Accounts Report
The Report was received; it was resolved to accept the decisions made in the Report (attached - click here )
12.0 Councillors’ Reports
12.1 Cllr Fletcher provided comments for the NYMNPA Management Plan which would state the Parish Council supported the Plan and requested improved communications. The Clerk was asked to forward the detailed response.The next regular Parish Council Meeting will be Tuesday 31 January 2012 to be held at 7pm in the Children’s Room at the Friends Meeting House.
12.2 Cllr Fletcher, on behalf of the Parish Council, expressed thanks to all those involved with the Christmas Events, from the erection of the tree and lights to the Santa Sleigh evening. Cllr Kirk also wished to thank the Villagers for the generosity shown with the funds raised for the chosen Charity and towards the tree and lights; and the Retailers for putting up such colourful displays, it was recognised a lot of effort had gone into this. The Councillors agreed that for next Christmas the use of “Santa Stops Here” signs should be considered for the Santa Sleigh evening and different lights for the trees on the High Green should be considered; Cllr Mrs Greenwell agreed to follow up.
12.3 Cllr Mrs Brown asked to discuss the proposal for new equipment in the Play Area; it was agreed that this should be placed on the next Agenda and the Proposal with a Site Plan and details of items to be removed circulated.
12.4 Cllr Mrs Brown advised that the parking of many Land rovers by one household in Linden Grove was an issue; the Clerk was asked to revisit the issue with the Police and Broadacres.
12.4 Cllr Jackson raised the point that the Cemetery Superintendent’s and Apprentice amenity facilities were not suitable for two, especially when they are wet. Cllr Fletcher agreed and stated there was a need for a viable alternative. Cllrs Jackson and Fletcher agreed to review and put forward a proposal.
12.5 Cllr Readman advised that the Shop at the Captain Cook Schoolroom Museum would be available for the next six to seven months if the Parish Council wished to use this for a Clerk’s Office. It was agreed to consider if there was a need for this at a future Meeting.