GAPC Policy: Access To Information

Access to Great Ayton Parish Council Information

Freedom of Information Act 2000

Under this act all Parish Councils are required to make a significant amount of information available routinely, without waiting for someone to specifically request it. It is intended that this will develop a greater culture of openness and transparency.

Great Ayton Parish Council has adopted the Freedom of Information Act 2000, and the associated Model Publication Scheme for the seven Core Classes of information only.

The following information is either available for download (free of charge) on this website, OR can be requested or viewed via The Clerk to the Parish Council at the address set out below.

Information supplied by the Clerk will be charged as in the Schedule of Charges (click here).

Information to be published How the information can be obtained
Class 1 - Who we are and what we do
(Organisational Information, structure, locations and contacts)
Who is who on the Council and its Committees (click here)
The Clerk / Website
Contact details for the Clerk and Council Members (click here) The Clerk / Website
Location of the main Council Offices
30 Linden Grove, Gt Ayton
Class 2 - What we spend and how we spend it
(Financial infornation relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Annual Income and Expenditure (click here) The Clerk / Website
Annual Return form and report by auditor
The Clerk
Finalised budget and Precept
The Clerk
Borrowing Approval letter
Financial Standing Orders and Regulations
The Clerk
Grants given and received
The Clerk
List of current contracts awarded and value of contract
The Clerk
Members allowances and expenses
Class 3 - What our priorities are and how are we doing
(Strategies and plans, performance indicators, audits, inspections and reviews)

Parish Plan
Annual report to Parish or Community Meeting (click here) The Clerk / Website
Quality Status
Local Charters drawn up in accordance with DCLG guidelines
Class 4 - How we make decisions
(Decision making processes and records of decisions)

Timetable of meetings - Council, any committee/sub-committee meetings and parish meetings (click here) The Clerk / Website
Agendas of meetings - as above (click here) The Clerk / Website / Noticeboards
Minutes of meetings - as above - NB this will exclude information that is properly regarded as private to the meeting (click here) The Clerk / Website / Noticeboards / Library
Reports presented to Council meetings - NB this will exclude information that is properly regarded as private to the meeting
The Clerk
Responses to consultation papers
The Clerk
Responses to planning applications The Clerk
Bye-laws The Clerk
Class 5 - Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities
(some information may only be available by inspection)
Policies and procedures for the conduct of council business
Procedural standing orders
Code of conduct (click here)
The Clerk
Schedule of charges (for the publication of information) (click here) The Clerk / Website
Class 6 - Lists and Registers
Currently maintained lists and registers only
(some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)The Clerk
Assets registerThe Clerk
Disclosure log (including the information that has been provided in response to requests;recommended as good practice, but may not be held by parish councils)Not held
Register of members interestsThe Clerk
Register of gifts and hospitalityNone
Class 7 - The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
(some information may only be available by inspection)
Allotments (click here) The Clerk / Website
The Clerk
Village hallThe Clerk
Parks, playing fields and recreational facilitiesThe Clerk
Seating, litter bins
The Clerk
Public convenienceThe Clerk
Agency agreementsThe Clerk
A summary of services for which the council is entitled to recover a fee, together with those fees (eg. burial fees)The Clerk